CAR BILLER

Car Biller

Location: Lexus of Bellevue

Lexus of Bellevue, a dealership part of the O'Brien Auto Group, is seeking a detail-oriented Automotive Car Biller to join our established accounting team.

Position Overview

The Car Biller is responsible for accurately processing, posting, and reconciling all vehicle sales transactions. This role ensures timely and precise accounting for dealer deals, funding, commissions, and related financial activities while maintaining compliance with dealership policies and accounting standards.

This position pays $25.00 - $27.00 per hour depending on experience.

Key Responsibilities

• Record all retail deals from the previous day in the electronic log system.
• Log deals received by the office in electronic logs, updating status as items are completed or returned for missing documentation.
• Process and receipt checks from the previous day's deals; record outstanding balances in the administrative system.
• Track and record pending bank funding and held offerings (via Route One) on the administrative tracker.
• Maintain a color-coded admin file to monitor amounts owed that are aged five days or more.
• Post CUDL and Route One funding; communicate any short fundings to the Finance team and record them in the admin tracker.
• Process vehicle deals by:
  • Preparing accounting entries, posting them into Ignite auditing the completion of all required forms within the car deal.
  • Paying off and processing all trade-ins.
  • Logging commissions for sales, delivery specialists, finance, and sales managers.
  • Maintaining team sheets and reports for month-end processing.
  • Calculating vehicle advisor bonuses, bonus trackers, and applicable hourly wages at month-end.
• Enter and reconcile any "BBacks" in accounting to ensure all forms are accounted for.
• Maintain and reconcile accounting schedules, including:
  • New and used car inventory
  • Vehicle receivables
  • Contracts in transit
  • Customer deposits
  • Finance reserve accounts
• Process all licensing and sales tax payments for out-of-state DMV transactions.
• Match commission sheets with unit sales weekly to verify accuracy for sales personnel.

Working Environment and Expectations

• Maintain regular and punctual attendance.
• Work cooperatively, positively, and professionally with all team members across departments.
• Treat customers and members of the public courteously and without discrimination.
• Maintain a professional demeanor and comply with company policies regarding non-discrimination and harassment.

Schedule:

• Monday through Friday

All employees subject to eligibility requirements, we offer the following benefits:

• Paid holidays pursuant to the annual holiday calendar (typically five holidays)
• Vacation - based on hire date and paid based on position.
• Medical/Dental/Vision/RX
• Ancillary Benefits such as Short/Long Term Disability, Accident, Critical Illness, Life Insurance, Spousal/Child coverages
• 401(k) plus company match

Equipment/Machines/Tools Typically used: phone, computer, adding machine, copier, calculator, stapler, fax machine, postage machine, pencils/pens, letter opener, scissors, and rulers.

Physical Demands:
Frequent twisting and/or turning of trunk, reaching, and handling of objects. Intermittent standing, walking, and sitting. Infrequent stooping, kneeling, crouching, and lifting of 10 lbs or less

This is not necessarily an exhaustive list of responsibilities, skills, duties, requirements, efforts, or working conditions associated with the job. While this list is intended to be an accurate reflection of the current job, the Dealership reserves the right to revise the functions and duties of the job or
to require that additional or different tasks be performed when circumstances change (i.e., emergencies, changes in personnel, work load, rush jobs, or technological developments).

Employment offers are contingent upon successful completion of a comprehensive background screening.

Lexus of Bellevue is an equal opportunity employer and a drug-free workplace.