Office administrator​/Sales Associate

Job Posting:
Office Administrator & Inside Sales Associate

Company: Oneil Building and Supply

Location: [Insert City, State]

Position Type: Full-Time

Oneil Building and Supply is looking for a sharp, personable, and detail-oriented Office Administrator/Sales Associate to join our team. This is a high-impact role where you will be the voice of our company, a key player in our sales process, and the "engine" that keeps our billing and supply chain moving.

The ideal candidate can pivot from a friendly sales conversation on the phone to the high-precision task of invoicing and order management without missing a beat.

• Customer Relations & Inbound Sales
  :
  Act as the first point of contact. Handle inbound calls, qualify leads, and provide a professional, helpful experience for potential clients.
• Invoicing & Billing
  :
  Lead the invoicing process, generate accurate invoices, track payments, and keep accounts receivable updated.
• Material Order Management
  :
  Navigate vendor platforms to place and track material supply orders, ensuring everything is ordered correctly and scheduled for delivery.
• Administrative Support
  :
  General office management, including filing, data entry, and maintaining organized digital and physical records.
• Sales Assistance
  :
  Assist the sales team by preparing quotes and following up with customers to ensure their project needs are met.

• Quick Books Proficiency
  :
  Familiarity with Quick Books is a major plus. Comfortable navigating the software to create invoices and manage basic bookkeeping tasks.
• The "People" Factor
  :
  Naturally personable and able to build rapport quickly; make customers feel like they are in good hands.
• Extreme Attention to Detail
  :
  Accurate in building supplies; catch errors in supply orders or billing statements before they become issues.
• Inside Sales Experience
  :
  Background in inside or retail sales preferred; comfortable helping a customer find the right product and close the deal.
• Problem Solver
  :
  Spot delays or discrepancies and proactively find solutions.

• 2+ years of experience in an office administrative, billing, or customer‑facing role.
• Proven experience with Quick Books or similar accounting/ERP software.
• High school diploma required;
  Associate’s degree in Business or Accounting is a plus.
• Previous experience in construction or building materials is a significant advantage.

• Health insurance
• Paid time off

Job Type: Full-time

Pay: $20.00 - $22.00 per hour

Expected hours: 40 per week