Senior Site Administrator

Overview

Mercury is an equal opportunities employer

Mercury est le leader européen des solutions de construction. Nous concevons et gérons des projets d'ingénierie et de construction complexes pour les plus grandes entreprises mondiales. Nos solutions contribuent à diffuser des technologies et des avancées qui transforment des vies, connect ant les personnes, les communautés et les entreprises et leur donnant les moyens de réaliser des choses incroyables. Notre peuple a le courage d'innover.

Leur détermination et leur concentration sans faille nous permettent de tenir nos promesses avec certitude, à chaque fois.

Senior Site Administrator, Geel, Belgium

Mercury is the European leader in construction solutions. We build and manage complex engineering & construction projects for the world’s leading corporations. Our solutions help deliver technologies and life changing advancements that connect people, communities and businesses, giving them the power to achieve incredible things. Our people have the courage to be innovative. Their determination and sharp focus enable us to deliver with certainty, time and time again.

We deliver our clients’ visions through leading edge construction solutions across multiple sectors, including Enterprise Data Centres, Advanced Technology & Life Sciences, Hyperscale Data Centres, Fire Protection. At Mercury, it is our duty to encourage and back our people to realise their vision of themselves. We place them at the heart of what we do, providing challenging opportunities to develop within a great team in a supportive environment that allows them to reach their full potential.

• Supervise and advise site administrators on different projects in relation to Time sheet management, travel management, vehicle management, accommodation management, Assignment of personnel and expenses
• Time sheet management:
  Ensure all site administrators have uploaded time sheets for assigned sites and that they are accurately and efficiently updated and issued on time for entry into SAP
• Review and ensure all time sheets for direct employees and staff are accurate and balanced with available information
• Review the regional statistics submission sent to the EHS Senior Safety Officer by the Site Manager at the end of each month; travel management:
  Make sure all site administrators book flights and hotels on time
• Support to the Project Manager, Contract Manager and General Manager in the approval and booking of flights
• Primary point of contact between the travel department, general manager and contract manager and the sites
• Supervision of the maintenance and updating of the staff turnover tracker for all sites
• Vehicle management supervision. Ensure site administrators update vehicle registrations on all sites
• Support for managing driving licenses/applications, car rental application, and car tickets
• Accommodation management:
  Handle all queries from site staff regarding apartments via the Frankfurt Accommodation Supervisor
• Supervision of staff allocation and expenses. Maintenance monitoring and tracking of site staff movements for accurate Subsistence Reports, which need to be sent to payroll
• Monitoring of requests and monthly audits of employee expenses; main point of contact for approvals and support in the payment process
• Supervision of collection, maintenance and filing of employee documents in the file key (e-sun) passport, A1, EHIC
• Monitor and approve site staff information in various records in an accurate and timely manner, sending it to the Central Office
• Supervise the maintenance of stationary levels in the office and ensure stock management
• Support to be a point of contact between the site administrators, the central office and the site staff, advising if necessary and resolving problems quickly
• Support other Frankfurt-based site managers when required (holiday/sick cover) and maintain staff rotation schedule for other site managers to ensure all sites are covered
• Assist document controllers if requested; assist with generation, maintenance, archiving and monitoring of the O&M Manuals
• Review and report on the file key structure ensuring general instructions are followed by everyone
• Key file audits for all sites monthly
• Site material support with general inquiries when needed
• Point of contact and support for the General Manager, Contract Managers and Project Managers for general inquiries

• Strong Administration with minimum 4 years’ experience
• PC literate with competency in Microsoft Word, Excel, Outlook
• Ability to liaise and manage all site paperwork
• Experience in the construction or engineering industry advantageous but not essential
• Excellent telephone manner
• Attention to detail
• Ability to multitask and work under pressure
• Strong interpersonal and organisational skills
• Pride in the quality and presentation of work
• Excellent communication skills

Mercury is an equal opportunities employer