Front Desk & Office Assistant

With over 1,400 employees and over 2,700 airports in over 175 countries, ADB SAFEGATE is dedicated to making air travel safe, efficient, and environmentally friendly. With our innovative Airside 4.0® solutions, we help turning airports into smart airports, with the ultimate goal of enhancing the passenger experience.

Contract Type:
Permanent

Job Location:

Belgium - Zaventem

We are looking for a proactive and all-round Front Desk & Office Assistant to join our team. This role is a key point of contact for visitors and employees and will go beyond traditional reception duties. The successful candidate will support central services, HR and other departments with various administrative tasks, contributing to the smooth and efficient operation of our office.

• Welcome and assist all visitors, ensuring a professional and friendly first impression
• Answer and direct incoming calls and emails
• Manage incoming and outgoing mail and deliveries
• Book taxi requests and lunches
• Prepare meeting rooms

• Provide administrative assistance to central services (e.g. travel, office supplies, mobility) and other departments (e.g. training administration)
• Prepare and process purchase orders (POs) in SAP
• Support scheduling and coordination of meetings, appointments, staff and office events
• Maintain office supplies and place orders as needed (Lyreco)

• Maintain up-to-date records and documentation
• Ensure compliance with health, safety, and security procedures
• Take on ad-hoc projects and tasks as required by management

• Proven experience in a similar office assistant, receptionist, or administrative role
• Strong organizational and multitasking abilities
• Excellent communication and interpersonal skills
• Proactive, service-oriented, and flexible mindset
• Attention to detail and problem-solving skills
• Discretion and confidentiality
• Good command of MS Office and general office technology
• Fluent in Dutch, English and French is a must
• Experience with purchase order systems (SAP/ERP) and basic facility/HR tasks is a plus

• A dynamic and challenging environment that encourages growth and learning.
• Opportunities to shape the future of our industry and make a significant impact on our company's business
• A collaborative culture that values innovation, integrity, and inclusivity.

Ifyou want to join a global business and enjoy being a team player who's driven and passionate, then this is your opportunity to come on board by applying!

ADB SAFEGATE is an equal opportunity employer. ADB SAFEGATE does not discriminate against any employee or applicant for employment because of characteristics protected by law, including but not limited to, race, color, age, creed, religion, national origin, ancestry, sex, sexual orientation, marital status, veteran status, or disability. If you need assistance or reasonable accommodation in completing this application or during the interview, please contact our Human Resources Department.

ADB SAFEGATE introduces Airside 4.0 elevating airside operations into a new era of intelligence.