Executive Assistant

Location:

Tubize, Belgium

We say HI*

* Human Intelligence – Welcome among Thales Team!

Thales in Belgium is part of an internationally leading technology group in the defence and security, aerospace as well as digital identity and security markets. In a world characterised by uncertainties, we ensure that our customers, partners and employees can pursue new paths with confidence. For a future we can all trust.

Say HI* – to your career as

Executive Assistant

At Tubize site

In Tubize
, you will join more than 300 colleagues (and around 100 consultants & temporary workers) recognized by domestic and international partners for expertise on products and solutions such as Radio Frequency (RF),
Aeronautical Intercom
, Crypto Global
Solution, vehicles integration and Command, Control, Communications, Computers, Intelligence, Surveillance, and Reconnaissance (C4

ISR).

In the coming years, Thales Belgium plans to increase its footprint in Belgium and abroad
.

Today the Group employs more than 1,000 people across Thales and customers sites in Belgium. Discover all Thales activities in Belgium here.

Being part of Thales Group, Thales Belgium closely works with (1) the Directorate-General for International Cooperation and Development (DGDI) supporting the company's commercial strategy and with the Global Business Units (GBU) managing a specific area of business for the Group on a worldwide scale.

The Executive Assistant provides high-level administrative, organizational, and operational support to the Chief Executive Officer.

She/he plays a key role in coordinating, communicating, and managing priorities, ensuring the smooth and efficient functioning of the executive management. In this role, she/he supports not only the CEO but also the members of the Executive Committee (ExCom) with administrative and organizational tasks. She/he maintains close relationships with other assistants within Thales Belgium and the Group to optimize internal organization, ensure consistency and synergy in administrative work, and promote smooth communication between different entities.

The Executive Assistant position sought is particularly demanding due to the specificities of the Defense and Security sectors in which Thales Belgium operates, where the interlocutors are often senior military officials, political and public authorities, or Belgian and foreign strategic partners. Therefore, the candidate must have a thorough understanding of the formal codes and protocols typical of these environments, demonstrate great discretion, a keen sense of diplomacy, and impeccable professionalism in all interactions.

• Proactively manage the Executive Management’s agenda
• Organize and coordinate internal and external meetings (preparation, logistics, follow-up)
• Prepare files ahead of meetings to ensure full access to key information
• Manage business travel arrangements (travel, accommodation, expense reports)
• Prepare and format presentations, reports, and confidential documents

• Serve as the main point of contact between Executive Management and internal and external parties
• Ensure smooth communication with teams, partners, and customers
• Filter, prioritize, and handle incoming requests

• Manage and monitor administrative and confidential files
• Ensure archiving, filing, and structuring of information
• Participate in organizing internal or institutional events

• Collaborate with various departments (HR, Finance, Operations, etc.)
• Anticipate the needs of the Management and propose organizational improvements
• Support the Compliance Officer by ensuring respect for and monitoring of internal procedures, notably regarding ethics

• Proven experience in a similar role (executive assistant, management assistant, or personal assistant)
• Excellent organizational skills
• Strong sense of prioritization
• Excellent communication skills, both verbal and written
• Proficient in office tools (MS Office and collaborative tools)
• Autonomy, proactivity, and a strong service mindset
• Ability to thrive in a demanding and…