Management Assistant HQ - Visé, Belgium

Knauf stands for opportunity. We know that opportunity looks different to each person and we are proud that we see opportunity in everyone. This exciting role within Knauf Insulation could be the perfect next opportunity for you to build a unique career, in a values-led culture with a clear purpose of making tomorrow a home for all of us.

Knauf Insulation is proud to be part of the Knauf Group, a global manufacturer of construction materials. Our division is approaching 50 years of heritage in manufacturing insulation, with a growing global reach in 40 countries and ambitious goals for the future. We are looking for passionate, ambitious people to join our 6,000-strong team and help us achieve these goals. We are all led by the same core values and believe in the powerful potential of large companies to have a positive impact on the world.

We are looking to hire a new Management Assistant in Visé, Belgium and reporting to the Group Supply Chain DirectorKI
.

• Do you have solid experience in an Executive Management Assistant position?

• Are you looking for a multi-skilled, responsible and entrepreneurial position?

• Would you like to be involved in projects to optimize and improve processes for our employees (travel management, safety awareness training, etc.)?

• Are you open-minded, conscientious, a team player, responsible and communicative?

As a Management Assistant
, you would provide general support to Supply Chain Director KI EMEA & APAC and collaborate closely on a daily basis with the Management Assistant team.

• Manage complex calendars; schedule and prioritise internal and external meetings and calls; resolve conflicts.

• Manage expense reports and vacation schedule.

• Provide mails, telephone support – acting as Group Supply Chain Director representative to independently handle cases as appropriate. Dispatch incoming calls to appropriate persons and handle independently when possible to lighten workload of management.

• Assist with meetings agendas, prepare meeting minutes, follow-up and communication about action plan, liaise with stakeholders to get/give information.

• Assist with documents preparation (correspondence, announcement, presentation, etc.).

• Organise logistics for meetings and workshops (rooms, access, catering, technology, materials).

• Assist with events organization in Belgium and abroad, including travel and accommodation arrangements, in line with policy, budgets and approvals. Support on optimizing cost about accommodation & travels.

• Contribute to efficiency of all Management team meetings and projects.

• Administrative support on Purchasing process (SAP - PR/PO/invoices follow-up).

• Collect financial & operational data for reports, operations support, meetings, business reviews and processes.

• Perform general clerical duties to include but not limited to: photocopying, mailing, and filing.

• Ad hoc support to staff members with specific tasks including KISC new comers onboarding.

• Ad hoc support to staff members with projects. Act as the liaison officer between SC Management Director/direct reports and Team and contribute to efficiency of all Management team meetings and projects.

Expected business travels is up to 10% of time.

We are interested in you as a person; your attitude, behaviours and values. As long as you have the willingness to learn anything you need for the role that you don’t already have, we’d love to speak to you.

• Bachelor or a Master degree in administration, in management assistant or equivalent by experience;

• Minimum 5 years of experience as a management assistant, ideally in a similar position/environment;

• Excellent knowledge of MS office suite (strong skills of Word, Outlook, PowerPoint, Excel);

• Fluent in English and French. German is a plus. Professional verbal and written communication skills;

• Proactive and efficient mindset, with a responsible attitude;

• Excellent organizational skills (workload, priority, stress management);

• Independent, resilience, flexible personality with developed soft skills;

• Understanding of information discretion & confidentiality;

• Team player and easy to adapt and…