Admin Support

Marlinks and Fluves are at the forefront of sustainable energy and critical infrastructure monitoring. We provide advanced fiber optic monitoring solutions for pipelines, water systems, and offshore energy assets. Our mission is to reduce failure and maintenance costs while enabling a shift from reactive to preventive maintenance.

To support our continued international growth, we are looking for a structured and reliable Admin Support professional who will work closely with and report to the Office Manager.

As Admin Support
, you will assist the Office Manager and CEO with daily administrative and organizational tasks. You will ensure that processes run efficiently and that the organization is well-supported administratively. In this role, you are a key behind-the-scenes contributor, helping to ensure the organization operates smoothly.

• Admin Department Support: Assist with daily administrative tasks and operational activities.
• Administrative Processing: Manage and archive documentation and internal correspondence.
• Calendar & Meeting Support: Prepare, schedule, and follow up on appointments and internal meetings.
• Financial Administration: Support invoicing, purchase orders, expense claims, and administrative checks.
• Process Support: Contribute to the optimization and standardization of administrative processes.
• Facility Support: Share responsibility for managing the office building.
• Logistics Support: Assist with the shipment of international deliveries.
• Backup & Continuity: Act as a stand-in for the Office Manager during absences for basic operational matters.

• 20 hours per week
• To be scheduled over 5 days per week

• Education: Bachelor’s level of thinking and working; preferably a degree in administration or office management.
• Experience: Experience in an administrative or support role is a plus.
• Skills: Strong organizational skills and good knowledge of MS Office (Word, Excel, Outlook).
• Accuracy: Attention to detail and a structured way of working.
• Communication: Good command of the English language; additional languages are an advantage.
• Mindset: Proactive, service-oriented, comfortable in a support role within a growing organization, and able to work independently.

• Impact: A supportive yet essential role within an international scale-up in sustainable energy and maritime technology.
• Culture: An open, professional, and collaborative work environment.
• Development: Opportunities for growth and further skill development.
• Compensation: Competitive salary and attractive employment benefits.

Do you recognize yourself in this role? We’d love to hear from you!

Please send your CV and a motivation letter  .After an initial screening, selected candidates will be invited for an in-person conversation at our Ghent office.