Legal Project Management; FTC

Legal Project Management, (FTC)

Location:
Belfast (hybrid)

Contract type: 11 month Fixed Term Contract

The Role

You will develop and use your commercial acumen, technical expertise and understanding of project management to support the team. You will deliver legal services to our clients and assist with project management tasks and support the LPMs. (We have different levels of LPM roles, salary based on experience).

Responsibilities

Legal project management

• Support the Transactions Practice team in delivering structured legal project management on multi-jurisdictional and complex matters
• Support the development, design and implementation of matter budgets, and the proactive monitoring of budgets against actual performance and lead on presenting findings to key stakeholders
• Assisting with the planning, scoping and reporting for projects, including developing the project plan and project timeline
• Communicating with others within the Practice Group and with clients; excellent drafting skills are necessary
• Capture relevant LPM case studies for examples of best practice and preparing slide decks and tombstone data for including in pitches, debriefs and training activities
• Co-ordinate regular calls and meetings, distribute instructions to local counsel, and respond to legal team queries on matters of transaction/project process
• Support the LPMs in managing external service providers and local counsel teams, managing conflicts clearances, preparing draft instructions, supporting matter kick off, process design and other administrative activities
• Draft pitch content for the LPMs for submission on client and panel pitches covering legal project management frameworks and principles, technology and process improvement

Financial management and other reporting for supported matters

Collaborating with data and technology experts within Digital Legal Delivery as required:

• Supporting the Legal Project Managers with periodic reporting (status; financial; value; impact) and assisting with the gathering and clarification of inputs by engaging with the legal delivery teams

Technology and other activities

• Working on document automation or AI projects and providing interface between the transaction or matter team and other business services teams and functions
• Engaging with collaboration software and tools to set up and brand virtual deal rooms, data sites and the ‘HSF Client Portal’
• Running periodic permission audit reports for multi-user collaboration sites to manage risk
• Supporting the collation and development of LPM collateral, tools and templates and manage the resource repositories for the Digital Legal Delivery teams

People responsibilities

• Mentor more junior members of the team

Skills / Qualifications

• Organised and practical
• Excellent time management
• Excellent communication skills (verbal and written)
• Empathy and situational awareness
• 1-3 years of experience in a professional services environment (preferably in a law firm)
• Strong technical skills (experience with PowerPoint, Excel and Word is necessary while experience with HighQ and SharePoint is desired)

Desirable

• Experience with a Financial Practice Management System (for example Aderant Expert or Elite)
• Experience with Power
  
  BI (or Power Automate tools)
• Relevant undergraduate or post graduate degree qualification
• Understanding of law firm economics