BBBHAssistant Assembly Clerk; Part-time + Part time, h

MCS Group is proud to be partnering with the Northern Ireland Assembly, in their search for a Temporary Part Time Assistant Assembly Clerk (3 days per week).

• Delivering high quality services to a wide range of internal and external stakeholders by developing a customer focused culture within your team.
• Undertaking research and investigatory work, providing timely and accurate analysis and recommendations to assist in the drafting of reports and briefing documents to inform decision-making.
• Creation of material (written and video) to support the development of training material on new applications such as, but not limited to, MS Teams, SharePoint.
• Assisting with the development, management and monitoring of the policies and procedures of the Business area.
• Assisting with the provision of advice on policy, procedural and/or protocol issues within the area of responsibility.
• Approving correspondence and assisting with the drafting of responses on complex or sensitive issues to a range of internal and external stakeholders at various levels.
• Attending, participating in and managing meetings, visits and other events in support of the work of the Assembly; ensuring these are carried out effectively and that accurate records of business are maintained.
• Developing and maintaining effective working relationships with a wide range of internal and external stakeholders at various levels.
• Approving information for publication on social media platforms and the Assembly webpages and ensuring that this information is up to date.
• Maintaining and providing accurate and timely management information.
• Planning and organising a diverse workload to tight deadlines.
• Leading, managing and developing individual staff members or a small team to ensure the delivery of team objectives.
• Quality assuring the work of staff to ensure compliance with legislation, policies and procedures in order to meet agreed service standards.
• Supporting more senior staff in the effective management of your Business Area.
• Checking and approving purchase orders and invoices in line with organisational policy and within approval level.
• Assisting in the management of financial budgets.
• Assisting in the development of business cases and specifications for procurement exercises and participating on evaluation panels.
• Assisting with the management of contracts to ensure full compliance with the contract, ensuring value for money and managing any failure promptly and in accordance with the conditions of contract.
• Participating in and contributing to corporate and Directorate projects.
• Contributing to the development of training sessions and delivering training for staff and service users.
• Effectively using Microsoft Office and bespoke internal Assembly software systems and databases to carry out work including the production of reports and documents.
• Managing information and records in accordance with established policies and statutory requirements.
• Complying with all of the Assembly Commission's staff policies and procedures including Equal Opportunities and Dignity at Work policies and procedures and all mandatory training requirements.
• Carrying out other duties that the Assembly Commission reasonably requires of you.

Applicants for the post must, by the closing date for applications, have:

AND

At least 3 years' experience of:

OR

2) At least five years experience in each of the areas detailed at (a) - (d) above.

As the successful applicant, you will receive the following:

• £44,039 pro-rata (0.6 FTE)
• Excellent annual leave allowance
• You will be joining a warm, friendly team environment with a fantastic organization
• On-site parking

To speak in absolute confidence about this opportunity please send an up to date CV via the link provided or contact Meghan Hamilton, Senior Recruitment Consultant on (0) or on email at m.hamiltons.

MCS Group is committed to Equality, Diversity, and Inclusion for all, being the first recruitment agency in NI to achieve Bronze Diversity Mark accreditation, if you have a disability which means you require a reasonable adjustment to be considered at any stage of the recruitment process,…