Legal PA

Main information

• Term type : Permanent
• Team : Intellectual Property / Media
• Location : Belfast

Successful businesses rely on a unique set of ideas and people . We help our clients protect and develop those vital assets, unlocking possibilities for future success.

From iconic brands and leading multinationals to pioneering start-ups, we are proud to work with a huge range of inspiring clients, helping them to turn their ideas into reality and get the best from - and for - their people.

Our people are not only exceptional at what they do, they also enjoy doing it and consistently give their best to a firm they’re proud to be part of. This stems from our firm culture and our ethos of bravery and kindness . That ethos runs through everything we do, from our approach to recruitment, business practices, and DEI activities to the day-to-day environment in our office and our relationships with clients.

With an internationally minded team of more than 800 working across key areas of law – plus strategic partnerships around the world – we’ve got both the combination and calibre of legal experts it takes to enable our clients’ businesses to thrive. Whether it is providing global employment law advice, managing a global IP portfolio or piecing together a multijurisdictional corporate transaction, we are able to have the right people, in the right place, at the right time.

The team advise on a broad range of commercial clients on a variety of contentious commercial issues; including general commercial disputes, protecting and enforcing intellectual property rights, defending against infringement actions, managing reputations, take-downs and dealing with contentious employment issues among other areas. The team has a particular specialisation in the area of injunctive remedies, disclosure and search orders.

We are looking to recruit a Personal Assistant into the Belfast team, supporting a mix of Partners and Associates. The work is a mix of contentious and non-contentious Secretarial support.

• Excellent client communication skills, dealing with them efficiently and appropriately - liaising with them to deal with any queries or issues if able to.
• Dealing with confidential and private matters on behalf of allocated Partners and Associates.
• Ensuring sensitivity and confidentiality when dealing with clients and colleagues when appropriate.
• Coordinating billing/credit control and accounting matters relating to clients of allocated Partners and Associates, including reviewing WIP, raising draft pro formas, running small client billing projects and assisting credit control with chasing clients for payment of unpaid bills as required.
• Dealing with general admin duties as required, printing, copying, organising client meetings/lunches; booking seminars and assisting with travel arrangements etc.
• Answering the telephone in a helpful and professional manner, dealing with queries if able and ensuring messages are taken accurately and dealt with appropriately.
• Maintenance of allocated Partners and Associates' diaries, liaising with them on a regular basis to discuss forthcoming appointments and any required arrangements.
• Scheduling internal and external meetings, ensuring that all arrangements are in place and any required materials and documentation are prepared in good time.
• Drafting own correspondence as appropriate and producing fast and accurate audio/copy typing, producing documents, letters, emails and memos from time to time.
• Maintaining appropriate e-filing systems and ensuring e-filing is carried out.
• Managing fee earners’ inbox as required.
• Pro‑active approach to ensuring that all administration work is completed on a timely basis, using own initiative to pre‑empt matters.
• Taking an active part in developing own role and working to provide increasing support for allocated Partners and Associates - ensuring suitable training is undertaken.
• Assisting with marketing activities including liaising with Marketing team and assisting with the preparation for seminars and other events as required
• Pro‑actively ensuring database of clients and contacts is maintained and reviewed.
• Assi…