Conveyancing Secretary

Conveyancing Assistant/Secretary

My client is a long and well-established law firm based in Belfast, who are well known for their attentive client and legal services. They are currently seeking a Conveyancing Assistant/Secretary to join their team.

This is a Part-Time, Permanent Position (Fully Office Based).

Working hours:

Tuesday to Thursdays: 9am – 5pm (with a 1-hour lunch break) Can be flexible with days except Wednesday.

Salary - dependent on experience

You will be responsible for all conveyancing administration, as well as liaising with clients/third parties, and supporting fee-earners.

• Previous experience in conveyancing support or legal secretarial work – preferably within a commercial property setting.
• Proficiency with Audio typing, Microsoft Office (Word, Excel, Outlook) and case management system. Ideally LEAP case management system.
• Excellent communication skills both written and verbal with the ability to communicate with stakeholders at all levels.
• Ability to work as part of a team as well as your own initiative.
• High level of attention to detail and accuracy.
• Exceptional organisational skills.

• Order and monitor standard conveyancing searches.
• Open, update and close files; manage archiving and retrieval procedures.
• Audio type and track change documents such as contracts, leases etc.
• Transfer deeds, correspondence, and completion statements.
• Send title documents and Land Registry submissions.
• Assist with post-exchange tasks including SDLT returns, Land Registry applications, and completion arrangements.
• Serve as key point of contact by liaising with clients, solicitors, estate agents, mortgage lenders, and other stakeholders.
• Provide general secretarial and administrative support: phone and email inquiries, scheduling appointments, correspondence and file maintenance.
• Maintain accurate records in case management systems and ensure compliance with internal and professional standards.
• Any other duties as may be required.