Executive Officer

We are currently recruiting an EO2 for our client based in Belfast, Lanyon Plaza. The successful candidates will be required to start once the vetting paperwork and ANI completed.

Start date: ASAP

Rate of pay: £15.83PH

Duration: 3/29/2026 with possible extension

Hours of work: 37

Key Responsibilities:

• Assist with the review and allocation of casework and associated documents to appropriate teams using case and queue management systems.

• Monitor responses to email enquiries and official correspondence received into Divisional shared mailboxes, including identification and prioritisation of urgent issues and expedited cases to ensure work is progressed at pace.

• Arrange Registrar hearings, issuing notices to relevant parties and ensuring documentation is received within appropriate timelines for review. Set up the hearing room and greet attendees. Record minutes of hearing sessions.

• Collate, maintain and submit where required key registers, returns, charts and intranet information relevant to the Division in support of audit, governance, and transparency requirements, e.g. data protection returns, HR returns, leave charts and travel and subsistence claims, team communications etc.

• Support senior management and the Registrar with diary management; scheduling meetings;and coordinating availability across teams.

• Organise and service internal meetings for the business area, including preparing agendas, collating papers, accurate minute-taking, and tracking of actions (secretariat function).

• Support legislative change work for Project managers in the legal team by tracking key milestones, deadlines, and consultation responses, escalating risks or slippage and updating project logs and documentation as appropriate.

• Scan, type up, edit and reformat Word documents and archive key documentation and emails using NICS-approved electronic record and document management systems (e.g. Content Manager).

• Assist with the preparation and formatting of briefings, submissions, and reports for internal and external stakeholders.

• Assist with coordinating stakeholder engagement activities, including arranging meetings with policy officials, external bodies, or delivery partners.

• Identify opportunities to improve administrative processes, particularly through digital tools or more efficient information management.

• Work collaboratively with colleagues across legal, policy, project and IT teams to support shared objectives and resolve administrative issues.
  
  Maintain strong communication with managers and colleagues to provide a reliable and accurate service.

• Ensure information is handled in line with data protection, confidentiality, and information assurance requirements.

• Develop personal knowledge by adhering to corporate policies and completing mandatory compliance trainings.

• Undertake other reasonable administrative and secretariat duties commensurate with the EO2 grade to support business delivery.

Essential Criteria applicants must have:

• 5 GCSE's including Maths and English & 2 A Levels (Proof of certs required)
• 12-18 months admin experience

• Excellent IT skills, including use of Microsoft Word and Excel.
• Excellent communication skills.

Please send your CV via the link or email