Registrar Specialist

Bethune-Cookman University was founded by an extraordinary woman, Dr. Mary McLeod-Bethune, who was decades ahead of her time and remains one of the nation’s most iconic leaders of the 20th century. Mary McLeod-Bethune famously started what became B-CU in 1904 with $1.50, five little girls and a rented house that cost $11 a month. While she had a vision of success, more critically, she possessed the resilience, commitment and faith to bring her vision to reality.

The University, today, powerfully and visibly affirms that same strength, fortitude and faith along with a manifest commitment to serving and supporting its students, as did its founder and benefactor at the turn of the 20th century.

Throughout its 115-year history, Bethune-Cookman University has served as a beacon of hope, opportunity, refuge, and education for tens of thousands of students from across the US and around the world. B-CU, along with Tuskegee University, is a co-founder of the United Negro College Fund (UNCF) and remains one of its 37 institutions today. B-CU is committed to bridging the chasm between ability, talent and potential, which are ubiquitous in this country, and access and opportunity, which are often not.

The University intentionally serves a highly vulnerable population and over 90% of its students are PELL eligible. B-CU possesses a rich portfolio of academic programs that include health science (including public health and nursing), engineering and computer science, business, education and performing arts. The University is committed to holistically educating students and to preparing them to become value creators for a connected and global 21st-century economic reality.

Location: Daytona Beach, FL

Job : 1640

# of Openings: 1

Bethune-Cookman University

Job Title: Registrar Specialist

Reporting Structure: Reports to the Registrar

Division: Academic Affairs

Job Summary: The Registrar Specialist performs varied customer service, administrative, technical and analytical duties requiring knowledge of institutional policies, procedures and practices in support of the Registrar’s Office. The Registrar Specialist will perform functions that impact enrollment, registration, graduation, records integrity, academic scheduling, reporting and the highest level of customer service.

The incumbent is expected to use independent judgement to make decisions, interpret and apply department, division, campus and system-wide policies and procedures, perform research when needed, provide support documentation and provide general office assistance in support of the office. Assignments require handling of multiple work priorities and accountability for one’s own work results. In addition, the incumbent is expected to provide accurate, timely, and personalized service to all stakeholders, representing the Registrar’s Office.

The successful applicant will be forward thinking, student-centered, solution-oriented and committed to providing exemplary customer service with the ability to research, learn, comprehend and interpret university and registrar policies, procedures and academic regulations.

• Work with academic departments and divisions to gather and organize course schedule building offerings, coordinate the administrative processes of creation, editing, proofing and publishing of the schedule of classes.
• Enter (input), edit, update and process changes to the course schedule in the Student Information System (Jenzabar).
• Navigate and maintain the room assignment scheduling software, assign rooms for the courses offered each term, while ensuring academic space utilization and faculty classroom assignments are consistent with faculty requests for space and contain efficient resources for course delivery.
• Work with Academics to determine active and inactive courses, set minimum and maximum caps at course catalog level, determine course offering cycle: fall only, fall and spring, etc.
• Assist former students who are considering returning to the university, evaluating eligibility to return based on university policies, procedures, and requirements and process readmissions applications.
• Manage the change of major/minor…