Accounts Payable Clerk

# Accounts Payable Clerk

BEL AIR, MD 21015

Education Level Not Specified## Description
** Invoice Processing
*** Review and verify the accuracy and completeness of vendor invoices and supporting documentation.
* Verify appropriate authorization and coding for all invoices.
* Match invoices with purchase orders and receiving documents.
* Enter invoices into the accounting system for payment processing.
** Payment Management
*** Schedule and process payments, including checks, electronic transfers and ACH.
* Monitor payment schedules to ensure timely disbursements and avoid late fees.
* Address and resolve payment discrepancies and issues with vendors.
** Account Reconciliation
*** Reconcile vendor statements to ensure accounts are accurate and up to date.
* Investigate and resolve outstanding balances or discrepancies.
* Assist with month-end closing activities, including reconciliations and accruals.
* Maintain detailed records of transactions and reconciliations.
** Compliance and Documentation
*** Ensure compliance with company policies, internal controls and regulatory requirements.
* Maintain organized records of invoices, payments and other accounts payable documentation.
* Assist with audit preparation by providing required documentation and explanations.
* Maintain listings and compile 1099 Forms
** Process Improvement
*** Identify and recommend improvements to accounts payable processes.
* Collaborate with the finance team to streamline workflows and enhance efficiency.
* Stay updated on best practices, changes in accounting regulations and technological advancements related to accounts payable processes.
* Provide assistance to all team members, as needed.
** Human Resources Assistant
*** Serve as back up for payroll processing in the absence of the Controller.
* Process and file I-9 forms timely
* Assist with staff onboarding, maintain employee records and assist with benefit administration
* Perform other related tasks as may be assigned by the Controller.
** Other responsibilities
*** Learn basic accounts receivable information to answer member inquiries if needed## Qualifications
** QUALIFICATIONS
* * EDUCATION* Associate or bachelor’s degree in accounting or related field preferred
** REQUIRED KNOWLEDGE
*** Proficiency in Excel
* Knowledge of accounting principles and practices
* Familiarity with regulatory requirements related to accounts payable processes
** EXPERIENCE REQUIRED
*** Proven experience as an accounts payable clerk or similar role
** SKILLS & ABILITIES
*** Excellent communication and interpersonal skills for effective interaction with customers and internal stakeholders
* Strong attention to detail and accuracy
* Excellent organizational and time management skills
* Ability to prioritize tasks and meet deadlines in a fast-paced environment
* Effective written and verbal communication skills
* Ability to work independently as well as collaboratively within a team
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