Executive Assistant​/Operations Coordinator

Executive Assistant / Operations Coordinator

Founded in 2019, the Abigail

E. Keller Foundation serves medically fragile and terminally ill children and their families throughout Austin and Central Texas. Through direct family support programs and the development of Abbey House—Texas’s first pediatric respite and pediatric hospice home—AEKF is addressing critical gaps in care with compassion, integrity, and vision.

Role Description

The Abigail

E. Keller Foundation (AEKF) is seeking a highly organized, proactive, and mission-driven Executive Assistant to the President / Operations Coordinator (EA/OC) to provide direct support to the President and assist with day-to-day nonprofit operations. This role works in close partnership with the President and serves as a key liaison to the Board of Directors, donors, and community partners.

The ideal candidate exercises excellent judgment, communicates clearly and professionally, and is able to manage multiple priorities with discretion and care. This position requires a strong administrative skill set, attention to detail, and the ability to balance routine tasks with time-sensitive and confidential matters in a fast-paced nonprofit environment.

• Manage scheduling and calendars for the President and office staff; coordinate internal and external meetings.
• Serve as a primary point of contact for the President, including communications with Board members and key stakeholders.
• Maintain donor communications, acknowledgements, and fund response tracking.
• Research funding opportunities and assist with grant writing and editing.
• Maintain organized filing, contact management, document management, and archiving systems.
• Support office operations, special projects, and administrative needs as assigned.

• Strong organizational, time management, and administrative skills for managing schedules, records, and operations.
• Excellent written and verbal communication skills to engage with stakeholders, prepare correspondence, and relay information effectively.
• Proficiency in event coordination and program organization or management.
• Basic knowledge or experience with financial assistance programs or non‑profit operations is a plus.
• Familiarity with computer software including word processing, spreadsheets, and databases.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Prior experience in non-profit organizations or supporting executive roles is a plus.

• Entry level

• Part‑time

• Management and Manufacturing
• Non‑profit Organizations

Austin, TX $80,000.00–$