HR Co-ordinator

UTAC is a market-leading international group in digital & sustainable mobility, customisable testing solutions, vehicle engineering, homologation, regulatory advice & expertise, certification, training, corporate events and classic & sport scars festivals.

The Group provides services and test solutions to customers in the various sectors: mobility, transport, tyre, petrochemical, agriculture and defence industries. UTAC operates test centres and laboratories in France (including the official Euro NCAP facility), the UK, USA, Finland and Morocco; it has subsidiaries in China, Japan, South Korea, Italy & Romania. UTAC employs around 1300 people across its various locations.

As a group we share a strong and clear vision to deliver safe and efficient solutions and systems to our customers. We are proud and confident in our heritage, our capabilities and our people and believe that by creating a culture where individuals feel they can make a difference and enjoy coming to work, we can deliver the best possible service to our customers.

Our core values of Expertise, Innovation
and Integrity
provide a clear daily guide to how we work together safely, as one team, helping each other to succeed.

Responsible for co-ordinating with the line managers the complete colleague life cycle which includes recruitment, induction, probation, as well as the absence management, leavers process and monthly reporting. To work on various programmes and projects including coordination and administration of Learning & Development, Future Talent programmes, Talent and Succession planning using core HR/Finance systems as well as working with the wider HR team on various projects.

Role & Responsibilities

• Administering and supporting users and stakeholders on the in-house Learning (Talentsoft) and Recruitment (Smartrecruiter ATS) platforms. Fully utilising and optimising the applicant tracking system (ATS) in monitoring effectiveness and ensuring managers are actively managing the candidates and recruitment of the right person for a role in a timely manner.
• Carrying out the complete administration of the following processes:
  • Onboarding; support, deliver and administrate Group On Boarding processes from new joiner liaison, despatch of materials, scheduling events and stakeholders.
  • Probation; send probation review reminders to managers, one month prior, for 1/3/6 months. On completion carry out the administration. Escalate within HR any cases for extension or unsuccessful completion.
  • Leaver; on receipt of a resignation to liaise with the manager and ensure it is acknowledged, that managers action the leaver notification then to book and carry out the Exit Interview forwarding the feedback for action.
• Gain appropriate approvals for offers of employment and completion of the Change Form process.
• Raising Purchase Orders (POs) on receipt of invoices, Working Time Regulations (WTR) notifying managers of those in their team who opt out and issuing contracts of employment with new starter information.
• Carrying out the reference checks of all new starters and liaising with the Security Controller on DBS checks in line with the vetting BPSS escalating any anomalies that need further action.
• Follow-up with new starters on their completion of the e-learning modules to be completed within a timeline in Talentsoft.
• Maintain data on Talentsoft ensuring any changes are made in the system and Payroll are updated accordingly. Provide support when needed, with the preparation and delivery of the Performance Reviews via Talentsoft.
• Administer and be instrumental in the UTAC’s Future Talent Programmes through assessment centres to enhance the selection and full integration of participants. Working directly with Apprentices, Work Experience participants and business managers. Liaising with external learning providers and supporting and where necessary, the Under Graduate and Rotational Graduate programmes and Career Fairs.
• To administer the recognition programmes such as the Group’s UTAC Way Award and Anniversary Emails, and the UK’s Long Service Awards.
• Ensure good governance of HR, in areas such as, Induction, Future Talent Progammes,…