Weekend Ward Clerk – Paediatrics

Weekend Ward Clerk - Paediatrics

Bedfordshire Hospitals NHS Foundation Trust

The closing date is 30 January 2026

The role involves carrying out a range of reception and administrative duties to support the day‑to‑day running of the Children's Inpatient Ward and Children's Assessment Unit, providing frontline clerical support to clinical staff while also acting as a key point of contact for patients and relatives during visits. The post holder is responsible for the accurate and timely entry of patient data into relevant clinical systems, including admissions, discharges, and transfers, in strict accordance with trust data quality, health records, and information governance policies.

They are expected to manage their workload efficiently, work flexibly across wards when required, and adapt to the evolving needs of the service.

Assist and advise personal callers, staff, visitors, and contractors to the ward, ensuring appropriate security procedures are followed for all individuals entering the unit.

Maintain accurate and timely entry of patient information on hospital systems including PIMS and Nerve Centre.

Collate, file, and maintain patient health records, including blood tests, nursing notes, admission details, and all related correspondence, in line with the Trust's Medical Records and Information Governance policies.

Undertake all clerical duties associated with the admission, transfer, and discharge of patients within agreed Trust timescales.

Ensure all patients are correctly admitted to and discharged from hospital systems (PIMS) for both units.

Check and update patient demographics accurately on hospital information systems.

Ensure discharge letters are completed, sent, and appropriately filed.

Arrange follow‑up outpatient appointments where required and ensure patients and families are informed of all relevant details.

On discharge, ensure patient notes are filed correctly, outstanding appointments are arranged with relevant teams, and the discharge process is fully completed on PIMS.

Bedfordshire Hospitals NHS Foundation Trust provides hospital services to a growing population of around 700,000 people living across Bedfordshire and the surrounding areas across two busy hospital sites in Bedford and Luton. Both hospital sites offer key services such as A&E, Obstetrics‑led Maternity and Paediatrics. You will be joining a friendly, high performing Trust committed to ensuring the health and wellbeing of staff.

As one of the largest NHS Trusts in our region you will have access to a programme of high quality training and development to help you grow your career. The Trust continues to be committed to delivering the best patient care using the best clinical knowledge and technology available.

Our values

We not only recruit based on qualifications and experience - we recruit individuals who demonstrate the behaviours which underpin our Trusts core values. We achieve this by using values based recruitment. We are dedicated to making our recruitment practices as inclusive as possible for everyone, we are committed to promoting equality and diversity, and creating a culture that values differences.

Please note that vacancies may close prior to the advertised closing date when sufficient number of applications have been received. All new staff will be subject to a probationary period covering first 6 months in post. Travel between hospital sites may be required. Please review all documents attached to ensure you familiarize yourself with all requirements of the job.

PRIMARY DUTIES & AREAS OF RESPONSIBILITY for Administrator

Customer focused general duties:

• Respond to telephone and personal enquires from patients, visitors and staff in a diplomatic and courteous manner, ensuring the correct information is made available, recorded or passed on to relevant members of staff.
• Meet and welcome patients and visitors to the ward; assist and guide as appropriate.
• Assist and advise personal callers, staff, visitors and contractors to the ward. Ensure appropriate security is requested from people entering the unit.
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Patient information / medical records:

• Ensure patient…