Bid Procurement Specialist

At NNI Construction, we’re building more than just projects – we’re building careers.

We offer a supportive and collaborative environment where individuals are encouraged to grow, contribute meaningfully, and bring their whole selves to work. As a growing company with a family-like culture, we’re committed to fostering an inclusive workplace with clear opportunities for advancement, flexible work arrangements where feasible, and a culture grounded in innovation and integrity.

At NNI, you're not just taking a job - you're joining a team where you can thrive, belong, and build a future you're proud of.

The Bid Procurement Specialist plays a critical role in supporting the estimating team by managing subcontractor and vendor participation throughout the bidding process. This position is responsible for coordinating communications, organizing bid documentation, tracking subcontractor coverage, and ensuring all required information is collected accurately and on schedule.

The Bid Procurement Specialist helps ensure that all bids are complete, competitive, and compliant with company standards while maintaining strong relationships with subcontractors, suppliers, and internal team members.

The responsibilities of this position include, but are not limited to:

Adhere to estimating schedules established by the NNI estimating team

Identify and solicit qualified subcontractors for upcoming projects

Utilize key subcontractor lists and historical project data to ensure strong bid coverage

Contact local supply houses and national vendors to request pricing when applicable

Send Invitations to Bid (ITBs) with all required documentation to interested subcontractors

Follow up with subcontractors to confirm intent to bid

Assist subcontractors in obtaining answers to pre-bid questions

Support estimators during bid-day follow-up and qualification calls

Complete and maintain subcontractor qualification forms

Receive, organize, save, and distribute subcontractor and vendor quotations

Maintain updated call sheets and project coverage tracking documents

Upload projects to bid platforms and respond to inquiries

Keep bid sites current with drawings, RFIs, addenda, and reminders

Compile and assemble complete bid books

Enter drawing logs into cost proposals

Set up budgets in cost comparison systems

Add company names and pricing to bid sheets

Coordinate subcontractor attendance at site visits

Provide estimators with site visit attendance lists

Distribute site visit photos and relevant updates to subcontractors

Provide job status updates to management as required

Report issues or concerns to management in a timely manner

Answer and direct incoming calls as needed

Assist estimators and management with additional assigned tasks

Collaborate with other estimating team members to address coverage gaps

Support fellow Bid Procurement Specialists with project workloads

Follow all policies outlined in the NNI Construction Employee Handbook and Safety Handbook

Maintain professional communication with subcontractors, vendors, and internal team members

Strong organizational and time-management skills

Excellent verbal and written communication abilities

Detail-oriented with the ability to manage multiple deadlines

Proficiency in construction bidding platforms and estimating software preferred

Ability to work collaboratively in a fast-paced team environment

• Working knowledge of Microsoft Suite, Google Docs, Share Point

• Subcontractors
• Other Key Stakeholders

• 401(k) with company match
• Health Insurance
• HSA
• Life Insurance
• PTO
• VTO

M-F 8:00-4:30, onsite

Equal Opportunity Employer, including disabled and veterans.