Administrative Assistant II, Referral

Req : 217634 Department/Program: Central Referral , Mental Health And Addictions Location: Bedford
Type of Employment: Temporary Hourly FT long-assignment ( 100% FTE) for 1 year x 1 position(s)
Start Date:March 2026
Union Status:NSGEU Off&Cler, Admin Professionals Bargaining Unit
Compensation: $23.6572 - $26.7684 /hour
Closing Date
:
March 15, 2026 (Applications are accepted until 23:59 Atlantic Time)

IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers and learners at sites across Nova Scotia . People build careers with IWK Health with our focus on training and mentorship opportunities.

We recognize each other’s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values , and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families and communities and are grateful for the generous donor support we receive.

Promoting an anti-racist environment, and calling out discrimination as we work and provide care, is important to us. We are located in Mi’kma’ki, the unceded and ancestral territory of the Mi’kmaq people. Working in Mi’kma’ki and providing care to those across Atlantic Canada is a shared privilege with the original inhabitants who have lived here for many thousands of years prior to colonization.

There are 13 First Nation communities across Nova Scotia, and more than 50 historic African Nova Scotian communities who also have a long, deep, and complex history dating back over 400 years. We have the highest percentage of people with disabilities in the country. Nova Scotia has the highest proportions of transgender and non-binary people than any other province or territory in the country.

We are active in our work to eliminate discrimination, but have more work to do to build that trust, acknowledge our biases and reduce the barriers our diverse communities face. We want IWK Health to be a safe and supportive space of equity and belonging in the care we provide and the employment we offer. We welcome all interested persons who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, 2

SLGBTQIA+ to apply to support our goal for our workforce to be representative of the patients, families, and communities that we care for at all job levels.

Reporting to the Clinical Manager for Central Referral, the Administrative Assistant II provides high-quality office administrative, secretarial and organizational support to the team/service. The Administrative Assistant supports the multi-disciplinary team and responsibilities include but are not limited to:

• Acts as general administrative support to members of the team.
• Coordinates appointments and schedules for various clinicians within the service.
• Provides reception duties and patient registration duties for patient visits.
• Books / coordinates events and meetings (including rooms & equipment set up).
• Coordinates and attends meetings, records and produces minutes as required.
• Responds to patient inquiries.
• Maintains Team/Service communication.
• Actively anticipates and troubleshoots problems.
• Answers phone calls, relays messages and refers calls with follow up, as appropriate in a timely manner
• Types/transcribes, edits, reports, correspondence, photocopies, faxes and distributes accordingly
• Maintains a high degree of confidentiality with all issues.
• Processes incoming/outgoing mail.
• Prepares cheque requisitions for reimbursement; purchase requisitions for invoices; and accounts payable for Finance
• Prepares statistical reports as required.
• Provides coverage for the Garron Centre Admin in their absence (vacation/sick/appointment time)
• Other related duties as assigned

Monday – Friday (8:30 am to 4:30 pm) – some flexibility needed to support monthly evening team meetings )

• Minimum of a High School Diploma or G.E.D. required.
• G…