Team Assistant - Family

Location:

Bedford
Contract type:
Permanent

Hours:

Full time
Salary:
Competitive

• Dealing with the administrative aspects of the matter from file opening to file closing to include all compliance, file organisation and record keeping, billing, key dates, write offs, credit control matters, payment requests, archiving.
• Transcribing dictation.
• Scanning and allocating post to matter file in SOS. Notifying lawyers of all incoming communications.
• Management of outgoing paper-based post.
• Management of electronic documents sent from and to external parties, ensuring documents are downloaded, organised in accordance with Department protocols and saved correctly within SOS.
• Management of document release requests.
• Keeping lawyers up to date on the progress of a task(s), communicating always to manage expectations and meet all deadlines.
• Extensive diary and inbox management for lawyers.
• Assist with office management duties when needed which will include stationery ordering, printing, copying and reception cover during absences.
• Taking reception overflow calls.
• Working as one firm, covering for other TA's when absent.
• Undertake Department Specific duties where applicable.

• Experience working within a Legal environment.
• A good understanding of the Solicitors Accounts Rules.
• Advanced IT skills including Microsoft Office.

• Excellent attention to detail, organisational and communication skills.
• Great time management skills.
• Self-motivated, outgoing and proactive.
• Calm under pressure.

• Pay. We value our employees, our salaries reflect this.
• Bonus. We recognise and reward for all of your hard work.
• Holidays. Use your 26 days holiday (plus bank holidays) however you like!
• Flexibility. We are open to your suggestions.
• Birthday Off & Voucher.
• Pension.
• Life insurance.
• Income protection.
• Vitality health insurance.
• Medicash healthcare cash plan.
• Wellbeing support.

You may also have experience in the following roles:
Legal Assistant, Probate Assistant, Wills and Probate Administrator, Estate Administration Assistant, Legal Secretary, Legal Administrator, Trust Administrator, Private Client Assistant, Legal Support Assistant, etc.