IT Admin Officer

IT Admin Officer

£30,000 per annum

Bedford

Permanent

Hybrid Working

Are you highly organised with a knack for detail and a passion for keeping things running smoothly? Join us as a Contract & Supplier Coordination Specialist, where you’ll play a pivotal role in managing key processes that keep our commercial operations on track. From coordinating Statements of Work and Purchase Orders to ensuring accurate invoicing and supporting strategic planning, this role is perfect for someone who thrives in a dynamic environment and enjoys working collaboratively with suppliers and internal teams.

If you’re proactive, tech-savvy, and ready to make an impact behind the scenes, we’d love to hear from you!

The IT Admin Officer will report directly to Contract Executive. In this role, you will be responsible for:

• Coordinate Statement of Work (SOW) approvals and manage Docu Sign workflows.
• Review invoices against days worked for accuracy.
• Organise and minute contract meetings and quarterly strategy sessions.
• Capture demand from planning sessions and help translate requirements into SOWs.
• Raise and track Purchase Orders (POs).
• Respond to queries on invoices and POs promptly.
• Support contract spend forecasting and budget tracking.
• Maintain contracts in the MaPS commercial system with the Commercial team.
• Spot-check timesheets and report on sprint progress.
• Manage supplier onboarding/offboarding and user setup.
• Oversee hardware/software procurement and related approvals.

• Organisation & Accuracy:
  Skilled at managing multiple tasks and maintaining precise records.
• Communication:
  Clear, professional interaction with colleagues and suppliers.
• Collaboration:
  
  Team player who builds strong relationships.
• Proactivity & Problem‑Solving:
  Anticipates needs and resolves issues efficiently.
• Integrity & Adaptability:
  Handles sensitive data confidentially and thrives in a dynamic environment.
• Tech‑Savvy:
  Comfortable with contract systems, spreadsheets, and workflow tools.
• Customer Focus:
  Provides timely, helpful support to internal teams and suppliers.

The Money and Pensions Service (MaPS) is based in Bedford, in a recently renovated modern office. This is a wonderful opportunity for you to become an integral part of a dynamic organisation, working to help people across the UK.

At the heart of the Money and Pensions Service are our values – caring, connecting, and transforming, which are the foundation of our success. They permeate every area of our work and define all our business relationships and the way we work with each other. We’re not only looking for the best people to come and work for us, but we need people who align themselves with our values:

• Caring
  We care about our colleagues and the people whose lives we are here to transform.
• Connecting
  We will transform lives through our ability to make positive connections.
• Transforming
  We are committed to transforming lives and making a positive societal impact.

By fostering our values, we are immensely proud of the inclusive working environment that we have created. The diversity of our people is a strength that we embrace and wish to build upon, so we are committed to attracting people of all backgrounds. We work hard to ensure that we have a progressive approach to inclusion, equity, and belonging. We really do want our colleagues to “bring their whole selves to work.”

Our colleague and ally networks encompass LGBTQ+, neurodiversity, women’s health, men’s health, ethnicity, and diversity.

• Generous Annual Leave – 30 days plus Bank Holidays
• Pension scheme – contributions matched 2 to 1 (up to 10% of your salary)
• Interest‑free loan for season tickets for buses and trains
• Cycle to work Scheme
• Subsidised eye tests & flu jabs
• Life assurance scheme
• Give as you earn scheme
• Employee assistance programme (EAP)
• PAM Assist and PAM Life scheme (Wellbeing)
• Enhanced family and sick pay
• Paid volunteering (2 days a year)
• Recognition Scheme
• Discounts portal to numerous retailers

At MaPS, we take pride in our flexible approach to work. As standard, we work on a hybrid basis with a minimum of 2 days in the…