Engineering Aide; Clerk

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Closing Date:22-Jan-26 (Applications are accepted until 11:59 PM Atlantic Time)

Building and maintaining our provincial highway infrastructure is no small job.

The Department of Public Works supports Nova Scotia’s 23,000 kilometers of roads and highways and 4,100 bridges. Our Highway Programs construction division, Central District, has a challenging and exciting opportunity available for a clerical Engineering Aide.

This is an opportunity to work alongside our professional team of engineers, surveyors, clerical and site staff who administer all phases of contracted construction work for highway and bridge improvements.

The Construction Manager Engineering Aide (CMEA) provides administrative and financial process support to the Construction Manager and construction staff in Halifaxand Hants Construction Offices, ensuring effective administration and accountability of the annual Highway Improvement Plan. The CMEA also works closely with clerical staff from the tendering and financial divisions of Public Works, and financial staff from the Department of Finance, to process payments and contract documents in accordance with provincial government policies and contract requirements.

The CMEA supports the organization and daily operations of the District construction office by carrying out administrative and financial process requirements and maintaining contract documents in compliance with applicable policies and procedures. Key responsibilities include compiling, reviewing, verifying, processing and filing documents, coordinating required approvals, processing invoices and contract payments, journal vouchers, cheque requisitions, procurement processes, and other related tasks. The role involves extensive use of SAP S/4

Hana (various modules) and similar systems for project organization and cost tracking, queries and analysis, reporting, procurement, payroll, and financial processing.

The CMEA monitors project and administrative cost centres, ensuring costs are allocated and accrued appropriately, facilitates adjustments and recommends process improvements when required. They coordinate and track the flow of correspondence between staff, offices, and contractors, and help to investigate and resolve issues that arise. The position also assists with onboarding new employees and provides training and technical/process support to other Engineering Aides, assisting them with payroll processing and contract administration functions when required.

High school diploma with five (5) years of related experience in bookkeeping, accounting, or a related discipline is required. An equivalent combination of relevant education, training, and experience will be considered.

The following qualifications are required:

• Attention to detail and mathematical aptitude
• Proficiency in general accounting, accounts payable, and office administration
• Computer proficiency, including the use of spreadsheets, word processing, email, accounting and information processing systems
• Excellent organizational and professional communication skills
• Ability to prioritize workload, meet deadlines, and maintain complete, accurate records

The following qualifications are considered assets:

• SAP experience
• Diploma or completed courses in accounting or bookkeeping
• Experience with contract documents

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

An equivalent combination of relevant training and experience will be considered. Related equivalencies include, but are not limited to:

• A completed related bachelor’s degree and one (1) year of experience
• A completed related diploma and three (3) years of experience

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as aDefined Benefit…