Facility Administrative Assistant

Who we are

For more than 40 years, Reworld has been a leader in sustainable waste solutions, providing our customers with innovative solutions that help them achieve carbon-negative outcomes.

Reworld is leading the charge to a carbon-negative future through revolutionary sustainable materials management solutions that reduce, reuse, recycle and reimagine waste for the benefit of society and the environment.

Reworld partners with businesses by offering cutting-edge engineering and innovative solutions, to help customers reduce, reuse, recycle and recover value from waste streams and meet or exceed their sustainability goals.

Reworld's differentiator comes from our ecosystem of technology, facilities and partnerships, trusted by the world's largest organizations to reimagine waste management for a smarter, more sustainable world.

All that we're missing is you. Apply today!

The Facility Administrative Assistant will perform administrative duties for the specified location. This is a fast-paced role that involves numerous tasks requiring advanced organization and prioritization skills.

• Support the Facility Management team by assisting with administrative functions.
• Gather and provide metrics to the Facility Manager.
• Prepare and scan documents.
• Assist operations in scanning and uploading E-Manifesting requirements.
• Process department purchases and create purchase and procurement orders.
• Coding of invoices.
• Print and deliver labels and manifests to drivers.
• Input production data into relevant systems (Excel, Net Suite, Enviroware).
• Create and track inbound and outbound orders.
• Track and report information to clients and external stakeholders on a monthly, quarterly, and semi-annual basis.
• Support operations team with inventory tracking and reporting.
• Aid with internal and external audits and downstream vendor due diligence.
• Create various production and management reports.
• Perform office duties such as filing, typing, organizing, manual updates, report updates, mail distribution and other clerical tasks.
• Maintain employee communication boards.
• Greet site visitors/guests and manage facility sign in sheet.
• Perform other duties as assigned.

• High school diploma or GED (General Education Degree).
• Minimum 2-year experience in an administrative role.
• Proficient in Microsoft Office, specifically Outlook, Word, PowerPoint, and Excel.
• Excellent written and verbal communication skills.
• Strong organizational and prioritization skills.
• Walking, standing, and/or sitting for extended periods of time.
• Provide high level of customer service.
• Experience in waste or recycling industry a plus.
• Ability to use sound judgment and problem solve in a fast-paced environment.
• Ability to collaborate and build effective relationships at all levels of the organization.
• Ability to handle multiple projects, prioritize, meet deadlines and work independently with initiative in a fast-paced environment.
• Ability to follow detailed oral and written instructions.

• Ability to walk, stand, sit, and climb.
• Ability to lift/carry 50lbs.

• Health Care Benefits - start 1st day of employment.
• 401k - match up to 7%.
• Paid Time Off (Vacation & Holiday).
• Paid Parental Leave.
• Short-Term & Long-Term Disability Benefits.
• Tuition Reimbursement.
• Employee Referral Bonus.

All Reworld positions require a candidate's ability to perform the duties and responsibilities of the role while upholding Reworld's Values, including (but not limited to) contributing to a safe and inclusive workplace, delivering results through trust, and building breakthrough capabilities.

Please note that Level, Title and/or Salary may be adjusted based on the applicant's experience or skills.

Reworld is committed to paying its staff equitably, and we strive to provide competitive compensation and benefits packages. The range below reflects Reworld's reasonable estimate of base pay for this role based on primary posting location. It is expected that most qualified candidates in this location will fall within the posting range. The final salary offered for this role will be determined based on factors including, but not limited to: experience, education, geographic location, skills and competencies, travel requirements and/or union contracts (if applicable).

Pay ranges are reviewed from time to time and may be modified in the future.

The pay range for the primary location of this position is: $39,200.00 - $52,100.00 USD. For hourly roles, this is the annualized salary. To calculate the hourly rate, divide by 2080.

Reworld is an Equal Opportunity Employer, has developed an Affimative Action Program (AAP), and will not discriminate against any qualified applicants because of race, color, religion, sex, national origin, sexual orientation, gender identity, disability (including perceived disability, physical, mental, and/or intellectual disabilities), veteran status, liability for…