HR Coordinator

Job Title: HR Coordinator
Group/Team: Administration – Human Resources
Reports to: Sr. Director, HR Operations
Location: Remote / Beaverton, OR
Employment Type: Full-Time, Salary, Non-Exempt

Travel: 10%

The Opus Group is a global network of award‑winning marketing agencies—including Opus Agency, MAS, and Verve—delivering end‑to‑end experiential, event, and brand solutions. Together, they partner with more than 70 global companies to create impactful experiences around the world.

The Human Resources Coordinator is a trusted partner, proactively anticipating business needs in order to support the HR Business Partner team. This person will support the team with the overall employee experience as it relates to new hire onboarding and other general administrative tasks and projects. The right person for this role is a detail oriented, self‑starter, with great problem solving and critical thinking skills and exceptional communication skills.

This is a stellar opportunity to grow your career within a dynamic, creative agency environment and be a part of a collaborative team.

• Manages the pre‑onboarding and new hire process including employee correspondence, I‑9, E‑Verify, onboarding paperwork and compliance training, IT equipment and updating HR systems.
• Administers and manages online pre‑hire background check process.
• Facilitates and leads an introductory meeting for new hires’ first day to share onboarding roadmap and an overview of platforms, tools and benefits.
• Conducts weekly check‑in with new hires.
• Maintains materials and look of HRIS homepage and manages updates to HR documents in the learning management system.
• Assists with maintaining HRIS data including imports and uploads as needed.
• Files documents into appropriate employee files and maintains them.
• Conducts employment verification as needed.
• Responsible for auditing and following up on general HR items for accuracy and completion—including harassment prevention training, benefits enrollment, performance management, onboarding paperwork and HRIS data entry.
• Manages HRBP inbox and answers internal and external HR‑related queries and requests.
• Assists with the termination process as needed (HRIS processing, equipment return, initiating exit surveys, etc.).
• Schedules necessary team meetings, prepares agendas and takes notes for distribution.
• Helps with HR reporting to business leads, utilizing demographic, exit and engagement data.

• 1‑2 years’ experience supporting a Human Resources team.
• Bachelor’s degree in Human Resources Management or related field.
• Effective verbal and written communication skills within all levels of the organization and with the public.
• Working knowledge of human resource principles, practices, and procedures.
• Working knowledge of state and federal labor and hiring laws.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high‑paced and at times stressful environment.
• Proficient with Microsoft Office Suite, Google Suite and/or related software.
• Ability to learn new software programs quickly.
• PHR or SHRM‑CP certification preferred.

• Full‑time position.
• Opportunities for growth and development.
• Health & Dental Insurance (choice of plans).
• 100% Employer paid short‑term disability and life insurance.
• Opportunity to elect additional life insurance and LTD insurance at employee expense.
• Paid parental leave.
• Opportunity to contribute pre‑tax dollars to flexible spending accounts.
• 401(k) with employer match.
• Flexibility in work schedules.
• Generous time off.

Our job titles may span more than one career level. The starting salary for this role is between $50,000 and $60,000. Our salary ranges are based on third‑party national average market compensation analysis. The actual salary is dependent upon many factors, such as training, transferable skills, work experience, business needs, and market demands. The salary range is subject to change and may be modified in the future.

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