Senior Proposal Specialist - West Region

Senior Proposal Specialist - West Region

Company Overview

Throughout our worldwide network of experts, clients and communities, we are renowned for our leadership in fire protection engineering – a legacy of responsibility we have proudly upheld since 1939. Today, our expertise extends broadly across closely related security and risk-based fields – from accessibility consulting and risk analysis to process safety, forensic investigations, security risk consulting, emergency management, digital innovation and more.

Our engineers and consultants collaborate to solve complex safety and security challenges, ensuring our clients can protect what matters most. For over 80 years, we have helped mitigate risks that threaten lives, property and reputations. Through technology, expertise and industry-leading research, we remain dedicated to our purpose of making our world safe, secure and resilient.

At Jensen Hughes, we believe that creating and sustaining a culture of trust, integrity and professional growth starts with putting our people first. Our employees are our greatest strength, and we value the unique perspectives and talents they bring to our organization.

Job Overview

The Senior Proposal Specialist supports the Capture + Proposal Marketing function by performing duties which include leading proposal development and production; executing direct marketing initiatives; and providing additional sales/business development, vendor management and market research leadership as needed regionally. You will be aligned with the Strategy and Business Development team and work directly with Operations Teams to support major opportunities and proposals, develop marketing collateral and manage client prequalification submissions.

Your role contributes to the marketing strategy, business development activity and programs for your region, helping to increase the firm’s overall win rate.
This is a remote role, however candidates must be located and reside in the following states to effectively support the West region (Washington, Nevada, Colorado, Arizona, Oregon, or Idaho).

Responsibilities

• Lead proposal activities for must-win pursuits.
• Organize, produce and assemble proposal submissions including RFI’s, RFQ’s, RFP’s, SOQ’s, PQQ’s and Vendor Registrations.
• Develop, produce and assemble marketing support materials (i.e., qualification packages, proposals).
• Adhere to established proposal and knowledge management templates, quality standards and Jensen Hughes Brand guidelines.
• Contribute to building a repository of proposal materials specific to regional needs.
• Update client and project information in the marketing project and personnel database – Cosential, including project descriptions, staff resume updates and other shared knowledge used by the proposal team.
• Collaborate with the Creative Team to obtain project and stock imagery for proposal submissions.
• Coordinate strategic client vendor procurement, registration and management with various departments as needed.
• Prepare business development and proposal interview presentations.
• Support marketing campaign and collateral development and execution.

Requirements and Qualifications

• Prior experience with architecture, engineering or construction (AEC) firm is required.
• Prior experience managing proposals is required.
• Proficient in MS office suites – Outlook, Excel, Word, PowerPoint, SharePoint, and Teams. Proficiency in MS Planner is a plus, as well as proficiency in Adobe, particularly InDesign.
• Ability to manage and execute responses to RFP’s, RFI’s, RFQ’s based on market knowledge.
• Experience managing a high-volume of teaming requests and client-specific templates. Ability to manage multiple proposals and deadlines.
• Exceptional attention to detail, quality control review and proofreading skills required.
• Strong written and verbal communication skills required.
• Experience with proposal writing including executive summaries and section introductions.
• Experience managing technical authors and proposal documentation to ensure compliance with client requirements and meet submission deadlines.
• Experience collecting data from a variety of stakeholders and functional business areas to…