Project Administrative Assistant

Project Administrative Assistant

Department: Administrative

Employment Type: Full Time

Location: Beaverton, Oregon

If you are looking to work for a dynamic and growing company performing engineering services for world leaders in the technology and industrial sectors, Corbin Consulting is the place for you. Challenge yourself and have fun working with a team of top performers who have earned a reputation for excellence among their clients and peers.

Work for an employee-owned company that values its people and allows you to shape your future as you help the company continue its relentless growth.

Advantages of working for Corbin Consulting Engineers:

• Employees control their career advancement. You will have direct access to key project players, including design managers, discipline designers, and officers.
• Design building systems for leaders in the advanced technology, industrial sector and life sciences sectors.
• Corbin serves a wide variety of clients with a myriad of unique projects and design challenges, providing a variety of working experiences.
• We are not “corporate”; we are an engineering company committed to delivering excellence for our clients.

Summary:

We are seeking a full-time Project Administrative Assistant who will report to either our Beaverton, OR or Tempe, AZ office and work with a competent multi-disciplinary team of peers with a wide range of experience levels. This is an exciting opportunity to get in on the ground floor of a new office serving industry leaders.

• Support the office staff on daily operations and general staff needs, including handling and coordinating staff travel needs, managing and ordering office supplies, shipping and receiving documents/parcels, and coordinating staff catering.
• Support the accounting department in coordinating weekly staff timesheet submission and generating/formatting Excel project budget reports for management review.
• Support project managers, engineers, architects, and technical staff and provide project facilitation/coordination.
• Prepares meeting minutes for various projects and distributes them to internal and external project team members.
• Draft and proofread a wide variety of project reports, letters and correspondences, proposals, and other marketing materials; type from rough draft, verbal instruction, or independently compose correspondence and reports related to assigned area of responsibility.
• Maintain and update Excel-based project schedules and funding spreadsheets, coordinating with engineering team members, accounting, owners, and contractors to receive and distribute information and updates.
• Take initiative by using professional judgment to independently problem-solve and ensure matters requiring attention are handled appropriately and expediently.
• Monitor accuracy of own work; recognize and correct errors; maintain accurate records; ensure project activities are performed according to expected timelines and meet high-quality standards.
• Assume ownership of given tasks and duties and their corresponding deadlines including overall quality and reach out to team members when roadblocks and other issues arise.
• Perform other related duties as assigned.

• Excellent communication skills and team player.
• Possess basic internet fundamental skill set: perform basic but efficient internet searches.
• Proficiency in MS Word, Excel, PowerPoint, Outlook, and Bluebeam.
• Involvement in project activities at any phase in a project’s life cycle.
• Highly organized with a keen eye for detail.
• Capable of managing multiple responsibilities and prioritizing needs.
• Ability to learn quickly and grasp new concepts.
• Dedication and commitment, including punctuality and the willingness to do what it takes to get the job done.
• Excellent technical writing ability.
• Interest in professional growth.

Education and Experience:

• H.S. Diploma with 2-3 years of experience in the field or in a related area, or an associate degree with 1-2 years of experience in the field or a related area is preferred.

We offer a very competitive compensation package within the engineering consulting industry.

• Flexible work hours.
• Comprehensive…