Grants​/Contracts Coordinator

Department Overview

The Oregon National Primate Research Center (ONPRC) is located 12 miles west of the OHSU main campus, and sits on 162 acres of land featuring forested areas, research and administration buildings, indoor and outdoor animal housing, and a 2-mile perimeter walking path. Our mission is to improve human health and the quality of life through the support of nonhuman primate research programs that advance our knowledge of the causes, preventions, treatments, and cures of debilitating diseases.

The Grants/Contracts Coordinator assists faculty/PIs at Oregon National Primate Research Center (ONPRC) with all pre- and post-award activities related to their research funding/proposals. This position is responsible for all pre-award activities including the preparation, review, and timely submissions of research proposals, advising faculty on submission timelines and requirements, assembling all documents, obtaining information needed for the proposal from internal and external collaborators and subcontractors, and uploading the materials into the submission system.

Responsible for interpreting federal/state grant guidelines and requirements. This position will also be responsible for post-award activities including just-in-time requests, prior approval requests, and coordination of progress reports.

This position is distinguished by the variety of duties and ability to make decisions based on knowledge of federal and OHSU policies and procedures. This position works closely with faculty and non-faculty throughout the ONPRC, the OHSU Office of Proposal and Awards Management team, the OHSU system as a whole, and external collaborators. Requires knowledge of and ability to interpret federal, state, and internal rules and regulations.

Effectively communicate and interact with research and support staff in written and oral formats. The successful candidate will have problem-solving skills; flexibility and ability to establish priorities; ability to track multiple tasks and projects through various stages of development and implementation; and handle a large variety/volume of confidential and business-sensitive information. Requires a high level of attention to detail and excellent time management skills.

Key Responsibilities & Performance Standards:

1. Grant Planning and Development

• Interpret sponsor guidelines and requirements for proposals
• Track and advise on internal timeline requirements for proposal submission to meet OPAM and sponsor deadlines
• Collate all required documentation from both OHSU and external (sub-award) personnel
• Review all grant components for compliance with sponsor guidelines and general proofreading
• Responsible for entering all proposal information into the Info Ed submission system and coordinating submission to the sponsor with OPAM staff

2. Grant/Contract Coordination

• Provide OHSU policy and procedure guidance to faculty/PIs regarding proposal submission and post-award activities
• Coordinate submission of post-award materials to the sponsor including just-in-time requests and progress reports entering information into era Commons as needed

• Provide assistance to the Director’s Office with core grant (P51) progress reports and renewal applications as needed

3. Technical Assistance

• Responsible for staying current with all federal regulations related to funding as well as OHSU policies and procedures; advise faculty/PI’s on policies and procedures affecting their proposals/funding
• Work closely with ONPRC Business office staff and OPAM staff to ensure accurate materials are submitted to sponsors
• Work with faculty/PI’s to ensure they remain in compliance with the NIH Public Access Policy including submission of out-of-compliance manuscripts
• Assist Business Office staff with award setup and compliance items as needed

4. Other projects as assigned

Education:

• Bachelor s degree AND one year of grant/contract administration experience OR Three years of grants and contracts administration experience.
  OR Equivalent combination of training and experience.

Job Related Knowledge,

Skills and Abilities

(Competencies):

• Proficient with Microsoft Office…