Court Clerk II

Under supervision and direction of the Court Administrator, is responsible for providing specialized administrative support and technical dissemination services to ensure proper and efficient Municipal Court and Bond Court operations. Records and documents all steps in the judicial procedure set forth by City of Beaufort and South Carolina Court Administration standards.

The following functions are intended only as illustrations of the various types of work performed. The omission of the specific duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

• Assists in ensuring the collection and accountability for traffic tickets and warrants; performing data entry; receiving payments; preparing deposits; preparing correspondence; maintaining logs; mailing copies of documents; assisting with accounts receivable activities. Strong legal, computer, and multitasking skills required. Checks Docket citations for infractions and non-traffic misdemeanors issued by the Beaufort Police Department and accurately maintains a record and filing system for their orderly processing.
  
  Organizes the court calendar and issue notices to those ordered to appear. Distributes calendars to City Attorney, Public Defender, and Police Department and other community agencies and jurisdictions as required. Files miscellaneous documents related to the Court's operations and enters computer system. Receives bail forfeitures and payments on fines; receipts all monies received by the Court. Enters data on computer.
  
  Completes dispositions on citations. Completes necessary Court documents, time payment forms and/or community service work forms. Distributes dispositions and forms to appropriate agencies and maintain records according to procedure. Initiates court documents- jail commitment orders and warrants, for signature of the Municipal Court Judge. Proofreads own material to assure proper layout, arrangement, grammatical composition, spelling, and inclusion of all pertinent information.
  
  Attends court sessions and serves as court annotator. Greets and serves the participants at the counter and on the telephone, responding to inquiries in a courteous manner and providing information within scope of knowledge and authority. Refer to employee(s) of higher classification, as appropriate. Maintains other communications and does all necessary recordkeeping. May perform portions of the work of higher classified positions occasionally, as assigned.
  
  May perform duties of similar complexity in any City department as required or assigned. Superior customer service interaction and communication is a must. Ability to understand and ask questions to ensure correct information is communicated and understood. Be able to use critical thinking skills. Can learn and be teachable; analyze and make objective judgments. Efficiency in multitasking duties required.
• Attend court hearings and records information onto legal docket. Prepare the official court dispositions which are reported to SCDMV and/or SLED agency.
• Responsible for routine correspondence received requiring information or responses to inquiries; answering telephones; taking messages; provide general information to the public and make the appropriate referrals to other offices/agencies.
• Type, proofread, and distribute orders, docket entries, correspondence, and all forms, of a specialized and confidential nature. Also responsible for recording equipment in courtroom to ensure correct annotation of court proceedings.
• Organize and maintain docket files; makes appropriate entries into cases and files; file stamp various dockets. Submit files for signatures; all while ensuring the smooth flow and confidentiality.
• Responsible for the creation of a variety of court orders including but not limited too;
  Arrest Warrants, bench warrants, subpoenas, commitment orders, releases, conditions of bond, order of protection, Scheduled time payments, motion to reopen, Jury trial requests, certified court dispositions, background checks and other documents as directed by the courts.
• Acts as a liaison between multiple Judges and a variety of other city/county departments and agencies.
• Receive bond forfeitures/payments on fines. Make change as necessary and receipt payment properly. Recalls active bench warrants issued for nonpayment of fines. Notifies SCDMV of fines paid via faxing of compliance forms.
• Assists all participants in resolving difficult work problems; research and resolve issues accurately and quickly.
• Maintain Judge’s calendar and prepares court schedule, hearings, and meetings. Maintain Jury list and be able to inform appropriate management of jurors who need to be excused, removed, or placed on a later roster.
• Assists as directed by Deputy Clerk of Court or Court Administrator.
• Responsible for greeting and assisting participants, including answering the telephone or at cashier window.
• Assists in ensuring all uniform traffic tickets and…