Project Administrative Assistant

Overview

Job Summary:

This vital role provides essential administrative and coordination support to our project management team, ensuring smooth daily operations and effective communication across internal and external stakeholders. If you thrive in a fast-paced environment and excel at managing multiple priorities with professionalism, this opportunity is perfect for you.

• Provide comprehensive administrative support to Project Managers and team members
• Coordinate schedules, meetings, and appointments to optimize team productivity
• Assist with meeting logistics, including room setup, catering, and organizing team lunches
• Serve as a professional point of contact for internal and external stakeholders
• Manage and prioritize incoming requests from Project Managers
• Maintain organized calendars, documents, and project-related information
• Support general office coordination to ensure seamless daily operations

• Strong coordination and organizational skills with attention to detail
• Proven customer service mindset and ability to handle diverse personalities professionally
• Excellent verbal and written communication skills
• Ability to adapt to changing priorities in a dynamic environment
• Proficiency with standard office tools such as Outlook, calendar management, and basic document handling
• Prior administrative or project support experience preferred
• High school diploma or equivalent; additional education or experience in administrative support is a plus
• This is a temporary, on-site role with some flexibility in schedule, designed to support the team during a leave of absence