Document Control Specialist

Position: Document Control Specialist I

Document Control Specialist I
Employment Type: Contract though January 20, 2027 (High potential for extension)
Location: Bay City, MI
Work Schedule: Hybrid – On-site:
Monday, Tuesday, Thursday | Remote:
Wednesday, Friday

Department Summary
The Electric Supply Engineering (ESE) Document Management team is responsible for managing Electrical Engineering Records (EER) for Electric Supply Operations. This includes document control during the execution phase of capital projects in coordination with Engineering and Enterprise Project Management (EPMO). The team also provides drafting support, manages Computer-Aided Drafting (CAD) standards, and plays a critical role in delivering the company’s capital investment strategy while maintaining configuration management for Operations.

Position Overview
The Document Control Specialist I supports project document control functions for construction and capital projects, as well as other ESE Document Control activities as needed. This role ensures accurate processing, tracking, and maintenance of engineering and project documentation throughout design, construction, and close-out phases.

Key Responsibilities

• Work closely with engineering personnel to guide compliance with document review and record requirements per established procedures and job aids
• Process engineering and project records, including drawings, manuals, transmittals, correspondence, and Engineering Change Notices (ECNs)
• Support projects during design, construction, and close-out with routine document control activities
• Maintain and update electronic document management databases used for tracking, transmitting, and distributing documents and vendor submittals
• Generate activity reports for daily, weekly, and monthly operating reviews
• Request and manage controlled document numbers from the Engineering Records Center (ERC) in accordance with established numbering conventions
  • Includes wiring diagrams (WDs), P&IDs, circuits, raceways, valves, conduits, and other controlled items
• Assess and audit records for accuracy and completeness; identify issues and assist with corrective actions
• Support updates and maintenance of document management procedures
• Provide hard-copy documents to construction projects and critical records to Plant Document Control upon project completion

Essential Functions & Competencies

• Excellent communication, organization, and customer service skills
• Ability to multitask, prioritize, and adapt quickly in a fast-paced environment
• Strong analytical and problem-solving skills
• Demonstrated ability to work independently and collaboratively within a team
• Leadership mindset with attention to detail and accountability
• Effective interaction with internal departments, engineering staff, plant personnel, drafters, and external stakeholders
• Proficiency with systems such as SAP and other document control tools
• Ability to manage project milestones and meet deadlines
• Maintain clean and orderly work spaces; manage plotter supplies and coordinate IT support when needed
• Ability to handle and transport large rolled drawings to plant or project locations
• Commitment to safety, compliance standards, and regular attendance

Required Qualifications

• High school diploma or equivalent
• 2–4 years of experience in records management, document control, or a similar role
• Experience with document control software such as Project Wise, Primavera Unifier, CM14, Prolog, or equivalent

Preferred Qualifications

• Experience in clerical, administrative, or construction/engineering document control
• Utility, engineering, or construction industry experience
• Experience with database management
• Coursework or associate degree in:
  • Information Science
  • Data Processing or Data Processing Technology
• Proficiency with Adobe Acrobat Pro
• Experience with plotter and scanner operations