Document Control Specialist

Our Client, a Energy Services company, is looking for a Document Control Specialist I for their Bay City, MI / Hybrid location.

• The Document Control Specialist I will support project document control functions for construction projects as well as support other ESE Document Control activities when applicable. The Project Document Controller main activities will include:
• Work closely with engineering personnel, guiding them on our review and record requirements documented in our procedures and job aids.
• Process engineering and project records and plant modifications such as drawings, manuals, transmittals, correspondence, and engineering change notices (ECN).
• Perform standard routine level tasks and provide support for Projects during design, construction, and close out.
• Update and maintain an electronic database used for tracking, transmitting, and distributing documents and vendor submittals.
• Report on activities for Daily, Weekly, and Monthly Operating Reviews.
• Accurately and in a timely manner request from Plant Document Control / Engineering Record Center (ERC) controlled document numbers per the established numbering conventions. Including critical drawings such as WD (wiring diagrams and P&IDs (Piping & Instrumentation). This may also include controlled numbers such as circuits, raceways, valves, conduits, etc....
• Assess and audit records for accuracy and completeness, including identification of issues and lead implementation of recommendation and corrective actions for our project/plant records. Assist in the management and updates of our document management procedures.
• Provide hard copy documents to projects for construction.
• Provide hard copy critical documents to Plant Document Control at the end of the project.

• Possess excellent communication and customer service skills
• Successfully multi-task and/or switch task quickly while remaining organized
• Anticipate and understand the impact of actions/procedures on multiple systems
• Demonstrate leadership skills, strong teamwork, and the ability to work independently on assigned complex projects
• Use appropriate systems/software/programs such as SAP for internal processes
• Manage project milestones, organizing and prioritizing the scheduling of work assignments in response to work tasks
• Enjoy working in a team environment
• Ability to interact with internal and external parties to receive highly advanced information and data
• Possess strong analytical skills
• Interact with other internal departments to resolve issues with exceptional communication
• Performs responsibilities in a manner that clearly shows effective communication and cooperation that promotes open exchange of information, respect, and professionalism
• Interface with engineering, plant personnel and drafters on a regular basis
• May require carrying large, rolled prints to various locations in the plants or to projects
• Maintains work areas in a clean and orderly manner
• Responsibly orders supply of paper and toner for plotters and calls IT for support when needed
• Exemplify safe work practices and follow the Company’s compliance standards.
• Regular attendance is expected
• Experience with Project Wise, Primavera Unifier, CM14, Prolog or other document control software
• 2- 4 years of experience in records management or similar roles
• Experience in clerical, administrative or document control – drawing or construction document control preferably
• Experience in database management
• Having some course work or an associate degree with specialization in:
  • Information Science
  • Data Processing and Data Processing Technology
  • Utility, engineering, or construction document control experience
  • Adobe Pro
  • Plotter and scanner operations
  • High school Diploma or equivalent

• Health Benefits
• Referral Program
• Excellent growth and advancement opportunities

As an equal opportunity employer, ICONMA provides an employment environment that supports and encourages the abilities of all persons without regard to race, color, religion, gender, sexual orientation, gender identity or express, ethnicity, national origin, age, disability status, political affiliation, genetics, marital status, protected veteran status, or any other characteristic protected by federal, state, or local laws.