Construction Site Administrative Assistant

Construction Site Administrative Assistant

Location:

Battle Creek, MI.
Job Type: Long term contract

Local candidates only.
Will be working on an active construction site but in a field office trailer. You will need a vehicle that can drive on gravel roads to get to the jobsite trailer.
Work boots required.

Hours:

7AM to 5:30PM M-F. Must be able to work 5/10 workweek AND Saturdays/Sundays if needed.

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Summary:

The Department Assistant will provide administrative support for department management to ensure continuity of daily department functions and operations by collaborating to provide and present department information. This position coordinates with department management to provide administrative services in conjunction with department and business line goals and objectives.

Roles and Responsibilities:

• Assist with time entry for field craft payroll weekly.

• Assist with verifying time entered into jobsite badging system and advise on corrections as needed.

• Assist with submitting and obtaining craft correction paychecks.

• Assist with data entry into jobsites IRA tracking log.

• Assist with adding apprentice information in Baker Tilly database

• Assist with new hire paperwork and ensure accuracy and completion prior to sending to payroll.

• Assist with general document control processes.

• Assist with UPS/Fed Ex deliveries at the office and ensure they get to the shipper.

• Assist with managing the office supplies and order as needed.

• Assist with miscellaneous event and training set up.
Requirements:
o High School Diploma or GED equivalent.
o Minimum of two years' experience in an administrative or coordinator function, preferably in a construction environment.
o Possess exceptional organizational, communication (written and oral) and prioritization skills.
o Ability to work autonomously.
o Fulfill and complete urgent needs.
o Present self with a professional, mature, and positive demeanor.
o Ability to work with a variety of personalities.
o Spanish Bilingual a plus.
Computer

Skills:

To perform this job successfully, an individual should have knowledge of MS Access, Excel, and Word.

Experience with Oracle preferred.

ESPO Corporation

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Leaders in Technical Recruiting & Staffing since 1965
ESPO has a comprehensive benefit package which includes PTO, Group Health and Dental Insurance, 401k. etc after you have satisfied the necessary waiting periods.

We are an Equal Opportunity Employer and value the benefits of diversity in our workforce.

All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity and expression, national origin, disability, protected Veteran status, or any other attribute or protected characteristic by law.
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