Accounting Assistant

We are looking for an Accounting Assistant that will provide office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects.

• Maintains front desk by answering phones, assisting customers and visitors.
• Data entry and filing
• Filing of customer order files daily.
• Responsible for ordering office supplies.
• Petty Cash Management

• Validating AP invoices with receivers from suppliers.
• Entry of Accounts Payable Invoices into ERP System.
• Preparation of Accounts Payable invoices for payment (checks, Euro Payments, Wire Transfers or credit card)
• Notify Vendors of payment for Euro Payments and Wire Transfer Payments
• Coding of insurance & utility bills, breaking down by department
• Process Expense Reports (in support of Sales Team and company travel)
• Reconciliation of Credit Card statements and ensuring adherence to company spending policies.
• Reconciling received good reports.
• Reconcile Federal Express paid by Credit Card.
• Retrieve UPS and Federal Express bills for entry weekly.
• Filing all Accounts Payable Invoices.

• Entry of Cash Receipts for daily deposit, wire transfers and credit card payments.
• Filing Cash Receipts check stubs.
• Sending Customer Statements on a Monthly basis.
• E-mail Invoice to Customer both local & foreign as requested by customers.
• Contacting customers regarding past-due invoices as necessary

• Associate’s degree in accounting
• Reporting Skills, Administrative Writing Skills, Managing Processes, Organization, Analyzing Information, Professionalism, Problem Solving, Supply Management, Inventory Control, Verbal Communication