Legal Administrative Assistant - Real Estate

Overview

At Jones Walker, we are driven by an entrepreneurial spirit, a deep sense of community, and a fierce determination to deliver exceptional service and value for our clients. Since its inception in 1937, the Firm has pursued intelligent, client-driven growth. Today, as one of the largest law firms in the United States, we serve local, regional, national, and international business interests in a wide range of markets and industries.

Our more than 350 attorneys are located in Alabama, Arizona, the District of Columbia, Florida, Georgia, Illinois, Kentucky, Louisiana, Minnesota, Mississippi, New York, and Texas.

We are seeking a proactive, highly organized Legal Administrative Assistant (LAA) to provide comprehensive support to Real Estate attorneys in our Baton Rouge office. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment and enjoys working collaboratively with legal teams to deliver exceptional service to clients.

• Open, maintain, organize, and close client files in both electronic and hard-copy formats.
• Draft, edit, format, proofread, and finalize correspondence, memoranda, reports, and transactional documents.
• Manage attorney calendars, schedule meetings, coordinate travel, and track multiple deadlines.
• Assist attorneys in meeting critical deadlines by maintaining agendas and providing timely reminders.
• Enter attorney time and assist with billing and timesheet administration.
• Answer and direct phone calls, take accurate messages, and respond professionally to inquiries.
• Open and screen incoming mail and prepare documents for mailing.
• Corrispond with clients verbally and in writing and represents the attorney to the client in a professional manner.
• Respect strict confidentiality requirements regarding client files.
• Utilize legal technology tools, including document management systems, workflow technology, and electronic signature software.
• Proactively build and coordinate relationships with other LAAs and teams.
• Work closely with Real Estate paralegals to support transactions and ongoing matters.
• Assist others on team, as needed, to manage client deadlines.
• Regular and predictable in-office attendance.

• High school diploma or equivalent;
  Bachelor’s degree preferred.
• At least two years of experience as a legal administrative assistant or related experience (e.g., title and/or commercial real estate closing transactions).
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Willingness and ability to embrace new technology (e.g., document management systems and electronic signature software).
• Excellent typing and transcription skills with a high level of accuracy and careful attention to grammar, spelling, and punctuation.
• Strong organizational skills and ability to prioritize tasks effectively in a fast-paced environment.
• Exceptional communication skills, both written and verbal, with a professional demeanor.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

We are an equal opportunity employer and are committed to providing equal opportunity for the participation of all qualified persons in all job classifications without regard to race, color, religion, national origin, age, disability, or any other protected factor. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The Human Resources department will conduct interviews of qualified individuals prior to requesting a criminal background check, and no job application submitted prior to such interview shall inquire into an applicant's criminal history. If this position is subject to a background check for any convictions related to its responsibilities and requirements, employment will be contingent upon successful completion of a background investigation including criminal history.

Criminal history will not automatically disqualify a candidate.