State Accounting System Consultant

The Division of Administration/Office of Statewide Reporting and Accounting Policy has a vacancy. This job title has an assigned pay grade of AS‑619.

This position is within OSRAP’s Financial Systems section, which is responsible for statewide financial system maintenance, transaction and payment processing, policy development and assistance, system design and reporting, and master vendor maintenance.

The Division of Administration is the state government’s management arm and the hub of its financial operations. Division offices perform a wide variety of activities including the following:

• Overseeing the state’s capital construction program
• Working to provide state and federal grants for community development
• Development of the state budget
• Providing technology services
• Giving agencies guidance in the state purchasing and contracting process as they seek goods and services
• Administering a program that provides federal funds to help Louisiana residents recover from a series of devastating hurricanes

• Six years of experience in accounting, auditing, financial operations, payroll, or banking
• Six years of full‑time experience in any field plus twenty‑four semester hours in accounting plus three years of experience in accounting, auditing, financial operations, payroll, or banking
• A bachelor’s degree with twenty‑four semester hours in accounting plus three years of experience in accounting, auditing, financial operations, payroll, or banking
• A bachelor’s degree in accounting, finance, business administration, management, economics, or statistics plus three years of experience in accounting, auditing, financial operations, payroll, or banking
• An advanced degree in accounting, finance, business administration, management, economics, quantitative methods, or statistics plus two years of experience in accounting, auditing, financial operations, payroll, or banking
• Possession of a Certified Public Accountant (CPA) license plus one year of experience in accounting, auditing, financial operations, payroll, or banking

Experience substitution:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience toward the six years of full‑time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

• Implement and perform routine quality assurance checks over the master vendor file to ensure compliance with policies and procedures, identify and assess training needs of in‑house personnel, and suggest improvements to vendor processes.
• Actively assist in the streamlining of the master vendor file by identifying and deactivating duplicate records.
• Develop and maintain statewide vendor and customer policies and procedures.
• Research best practices for master vendor file maintenance and vendor payments.
• Keep up‑to‑date on IRS regulations related to vendors and 1099 reporting.
• Resolve complex agency and vendor problems related to purchasing and payments.
• Process complex vendor requests.
• Review and analyze one‑time vendor payments to monitor state agencies’ usage of this function; develop related policies and provide guidance and training.
• Process EFT enrollment and maintenance requests.
• Provide assistance to agencies and vendors regarding EFT enrollment and processing and vendor payment blocks.
• Review and approve transactions initiated by State Treasury Fiscal Control Analysts ensuring compliance with applicable laws, regulations, and statewide policies.
• Administer all aspects of the AP check printing process, as assigned.
• Assist state agencies and vendors on calls to the OSRAP help desk concerning a wide range of complex accounting related topics.
• Review and analyze statewide journal voucher, budget documents, and other general ledger transactions requiring OSRAP approval.
• Create and maintain financial system structure for all state agencies, such as funds and funds centers/cost centers.

• Appointment Type:
  This vacancy will be filled by a new…