Project Controls Analyst

Job Overview

As a Project Controls Analyst with APTIM, you will have the chance to work on project teams using expertise in forecasting, change management, cost management, project budget analysis, earn value analysis, risk management, proposal support, estimate development, cashflow and other financial reporting tools. You will manage the overall project/program cost controls and financial reporting by providing client management documentation, updates, and presentations for projects generally under $20M in value.

You may interface directly in CPM schedule software to perform basic schedules or create project specific visualizations utilizing Power BI or similar tools.

This position will primarily support the Federal DoD Fuels, Routine Maintenance and Minor Repair (RMMR) program in addition to other federal government contracts. Prior experience with federal government contracting is preferred. Advanced proficiency in Microsoft Excel is required. Proficiency in Primavera P6, including hands‑on scheduling and maintenance, is desirable.

• Perform tasks primarily associated with Cost Management and Control, including familiarity with and use of data produced by CPM scheduling, risk management, and earned value management.
• Perform daily/weekly/monthly statusing of project cost reports as required by contract.
• Perform periodic project site audits, surveillances, etc. as required.
• Reconcile budget vs. actual variances and identify drivers.
• Support/produce client invoicing per the contract.
• Report monthly cash and billing forecasts.
• Provide professional recommendation and/or implementation of corrective actions.
• Manage financial aspects at the program level.
• Update schedules for accurate progress measurement and remaining duration either directly or with earned value tracking data.
• Resource load schedules.
• Input and document scope change activities into the schedule.
• Transform project estimating budget data into the cost breakdown structure and initiate cost reporting tools/reports.
• Preparation, processing, and tracking of change orders to ensure cost report budgets are current.
• Analyze and forecast key cost categories by cost code.
• Use earned‑value data, CPM schedule data, and risk/contingency data in statusing and forecasting of project cost.
• Perform monthly accrual of project costs and revenue for accrual method accounting and forecast development.
• Develop and present cost status and forecast reports to both internal and external stakeholders.
• Facilitate/lead risk workshops, manage risk register, identify potential project risks and develop mitigation strategies.
• Coordinate with project managers and other team members to ensure accurate and timely reporting of project status and performance metrics.
• Establish and maintain project documentation and records, ensuring compliance with company policies and regulatory requirements.
• Negotiate contracts and agreements with vendors, subcontractors, and other external parties to secure the necessary periodic reporting data for cost status and forecasting.
• Interface directly in CPM schedule software to extract data and perform routine updating/progressing of tasks.

• Minimum of 6‑10 years of relevant experience.
• Bachelor’s degree in Construction Management, Business, or Industrial Engineering preferred.
• Demonstrated ability to use technical concepts and industry‑standard project management tools and techniques to effectively coordinate project control activities and functions.
• Strong written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to work across discipline teams to assimilate project data from various sources.
• Ability to maintain a high level of confidentiality.
• AACE and/or PMI certification.
• Understanding of multiple professional disciplines and ability to solve complex interrelated problems.
• Understanding of various contract structures (Fixed Price, Unit Price, Cost Reimbursable) and their implications on project cost and revenue.
• Understanding of accrual basis and double‑entry accounting.
• Familiarity with government contract reporting and FAR standards.
• Familiarity with Davis Bacon/Service Contract Act and…