Upper School Division Office Administrative Assistant Position

Upper School Division Office Administrative Assistant Position

Job Type: Actively Recruiting

Start Date:

01/05/2026

Location:

Episcopal School of Baton Rouge

The Episcopal School of Baton Rouge seeks a warm, detail-oriented, and technologically savvy Upper School Division Office Administrative Assistant for the  academic year. The Upper School Administrative Assistant serves as the first point of contact for the Upper School Division Office, interacting with students, parents, faculty, and staff. The person in this position reports to the Upper School Division Head and works collaboratively with all division office staff.

Main responsibilities include managing Upper School Division Office communications, maintaining division office records (including student and financial records), organizing and implementing Upper School events, and ensuring accurate attendance records. This position is a non‑exempt full‑time 12‑month salaried position with an annual renewal. The position begins on January 5th, 2026.

Episcopal School of Baton Rouge, a college preparatory educational community of approximately 950 students and approximately 170 professionals, includes grades PreK-3 through 12 and embraces the whole‑child educational philosophy. As an Episcopal school, Episcopal School of Baton Rouge was created to be a diverse institution of educational and human development for all persons, regardless of origin, background, ability, or religion. We are created to “strive for justice and peace among all people and [to] respect the dignity of every human being.”

Episcopal is known for its academic performance, for its attention to the spiritual lives of its students, and for offering a wide range of opportunities for student education and development. Opportunities to excel in academics, arts, athletics, service, and community leadership characterize the school’s program.

• Manage Upper School communications, including answering phone calls and helping with division‑wide communications to faculty, students, and parents.
• Maintain Upper School division records, including confidential student records, division office expenses, and division procedures.
• Provide assistance to students, parents, and faculty with questions regarding Upper School procedures and events.
• Work in collaboration with the Upper School Division Head and Dean of Student Life to organize and implement Upper School events, such as orientation, award ceremonies, and graduation.
• Assist students with checking in and out and tracking student absences.
• Order and organize office supplies for the Upper School Division.
• Maintain Upper School Office and Division Head’s calendar.

• A Bachelor’s degree is required. Experience as an office administrator or in customer service. School experience is a plus.
• Outstanding communication skills, both written and oral.
• A warm and engaging demeanor and excellent interpersonal skills. An ability to communicate clearly and with appropriate empathy to students, parents, and colleagues.
• Ability to work both independently and collaboratively.
• Strong time‑management and organization skills. Ability to multitask and meet deadlines. Project management experience is beneficial.
• Strong technology skills, including word processing, spreadsheets, presentation software, and email programs. Familiarity with other student information systems and an ability and desire to learn are required.
• Appreciation for and understanding of school‑aged children.
• Ability to keep sensitive information confidential.
• A sense of humor and high positive energy.
• Embraces the whole‑child educational philosophy and supports the school's mission.
• Dedication to creating a welcoming and inclusive Episcopal school community.

As a ministry of the Episcopal Diocese of Louisiana, Episcopal School of Baton Rouge nurtures and develops the whole child -- spiritually, intellectually, morally, physically, and artistically -- through challenging academic and co‑curricular programs which prepare our graduates for college and for purposeful lives.