Project Coordinator

Overview

We are looking for a marketing and communications professional to join our wonderful SASSO team as a Project Coordinator. If you love planning, timelines, analytics, and organizing and are a great communicator, then this might be the place for you.

You will be a crucial part of our project trafficking and assist account managers in their daily activities and workload. You will be expected to work collaboratively in a team setting as well as individually to help manage specific tasks across departments. You will be engaged in driving the day-to-day business and communications: setting up projects in our company’s Project Management platform, tracking invoices and payments, helping with training, and managing tasks and timelines across various channels to ensure projects are done on time, on budget, and on task.

The ability to think strategically and communicate both written and verbally, as well as being self-motivated, are critical. This position is not just a coordinator of operations but a key player in the structure of how the department should flow.

SASSO promotes an environment where all our employees are continually learning and staying current on the latest marketing trends and techniques to provide the best work for our clients and internal team. This position will work closely with agency leadership, all department heads, employees, and vendors. This position will be counted on to assist in continually adding value to our current processes and procedures.

• Competitive salary
• Paid Holidays
• Paid vacation
• Sick leave
• Flexible schedule
• Remote work opportunity
• Continuing education
• Casual dress code
• Amazing work environment
• Room for growth within the agency services
• Generous Healthcare Benefits including 80% monthly premium covered by SASSO
• SASSO 100% covers monthly premium for Dental & Vision
• SASSO provides $50k Life AD&D at no charge to employee
• 401K Program plus Employee Match
• Additional optional benefits
• Flexible lunch schedule
• Team building events

• 2+ years of experience in marketing; advertising agency experience preferred
• Bachelor’s degree in mass communication, business administration, or marketing preferred
• A background in advertising, marketing, and communications is a plus
• Excellent written and oral communication skills
• Commitment to working in a team-based environment
• Keen attention to detail and budgetary awareness
• Full awareness of creative processes and techniques – including digital platforms
• Strong strategic, analytical, and organizational skills and the ability to multi-task across multiple platforms and projects
• Proactive attitude, willingness to learn and take initiative
• Ability to work under pressure with tight timelines and assimilate large quantities of information quickly
• Resilience to deal with problems and constructive criticism
• Technologically savvy and up to date with the latest trends in your area of expertise
• Superior knowledge of CRM management programs. Proficiency with Google and Microsoft Office and Outlook/Outlook Calendars
• Ability to travel, if/when necessary (very minimal, if at all)

• Support accounts team to ensure projects are delivered on time and on budget/hours
• Traffick, manage, assign, and communicate/coordinate tasks clearly and with strategic thinking through the CRM or other forms of communication with staff
• Produce documentation, including SOWs, timelines/schedules, and Gantt charts
• Ongoing management of retainer time, project-based projections, and scope of work
• Assist in client meetings when needed and manage agendas and notes/meeting recaps
• Improve operational systems, processes, and best practices for the accounts department
• Ensure projects are on-point and on time and maintain daily/weekly status reports
• Ensure all deliverables (internal, client, and partners) are accurate, on time, and routed through the appropriate departments for approvals
• Develop and manage all assigned project timelines from internal kick-offs and external touchpoints to keep the team on schedule
• Adjust daily for timeline changes and inform Account Managers and Leadership of capacity needs
• Forecast, track, manage, and fulfill project budgets/hours, POs, and…