Administrative Assistant

Position: Administrative Assistant 1-4
Department MISSION

DCFS is working to keep children safe, helping individuals and families become self-sufficient, and providing safe refuge during disasters.

Department VISION

We care for the well-being and safety of Louisiana's people.

Department VALUES

Treating all people with dignity, compassion and respect, while providing services with integrity.

At The Department of Children and Family Services, our mission is to empower communities and improve lives by delivering responsive, inclusive, and forward-thinking public services. We are proud to serve the people of Louisiana with integrity, innovation, and a deep commitment to equity.  

Join Our Team at DCFS:
Administrative Assistant 1-4

The incumbent of this position serves as a personal and confidential assistant to the Director of the Administrative, Training, and Safety Services (ATSS) section of the Division of Management and Finance and provides administrative and secretarial support to the Director, Managers and subordinate personnel.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPTENCIES:

* Accepting Direction:
The ability to accept and follow directions from those higher in the chain of command.

* Communicating Effectively:
The ability to relay information correctly and appropriately to connect people and ideas.

* Demonstrating Accountability:
The ability to accept ownership for your actions, behaviors, performance, and decisions.

* Acting with Ethics and Integrity:
The ability to be consistent, honest, and a trustworthy steward of State resources.

* Adapting to Change:
The ability to adjust plans, expectations, and behaviors in response to change.

* Demonstrating Initiative:
The ability to assess information and take action independently to help the organization achieve its goals.

* Displaying Professionalism:
The ability to recognize how your actions impact the perceptions of both you and your organization.

If you're driven, collaborative, and ready to make an impact-this could be the opportunity for you!

No experience or training is required.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

* Develops and maintains a broad knowledge of policies, and procedures and provides assistance to the Director.

* Monitors and maintains the director's schedule.

* Answers the section main telephone lines.

* Tracks and monitors the status of projects to ensure completed timely.

* Schedules meeting and interviews.

* Prepares and processes travel authorizations.

* Process purchase orders.

* Reconciles reports.

* Serves as section timekeeper.

Position-Specific Details:

Appointment Type:
This position may be filled as a probational appointment or a job appointment that may last up to 48 months. Job appointments may convert to probational appointments. Also, it may be filled as a detail and promoted within 12 months or by promotion of a permanent classified employee.

Career Progression:  This vacancy may be filled as an Administrative Assistant 1-4 depending on the selected applicant's experience.

Work Schedule:

Typically, work hours are 8:00 am to 4:30 pm, Monday - Friday.  Flexible work schedules are available after meeting certain criteria and is dependent upon the position you are applying for.  Some positions require working shifts.

Work Location:

Baton Rouge, La

How To Apply:

No Civil Service Test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities.
Applicants are responsible for checking the status of their application to determine where they are in the recruitment process.  Further status message information is located under the information section of the Current Job Opportunities page.

* Information to support your eligibility for this job title must be included in this application (i.e., relevant, detailed experience/education).  Resumes will not be accepted in lieu of completed education and experience sections on your application.  Applications may be rejected if incomplete.

Contact Information:

For further information about this vacancy, contact:

Adrienne.

King.

DCFS

DCFS is an "Equal Opportunity Employer", and Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.