Administrative Program Specialist

Position: ADMINISTRATIVE PROGRAM SPECIALIST-A
Section 55 Unit 004

55//ADPGSA/01.22.26-AS

At DOTD, our mission is to empower communities and improve lives by delivering responsive, inclusive, and forward-thinking public services. We are proud to serve the people of Louisiana with integrity, innovation, and a deep commitment to equity.

About This Position:

The incumbent of this position functions as an Administrative Program Specialist A in the Business Office. It performs Purchasing, Accounts Payable and Property Control.  This position is located in the Headquarters Operations Business Office of the Department of Transportation and Development and reports directly to the Administrative Program Manager 1.

This position also performs administrative functions, with the presence of professional duties, in matters related to office and project administration for Section related program projects.  Incumbent must be self-motivated and be able to perform duties independently with little or no supervision on a daily basis. The incumbent is expected to exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations.  

While in official capacity, employee will comply with any applicable Louisiana and Civil Service laws, rules, and regulations, as well as DOTD policies, procedures, manuals, and directives.

Selected

Core Competencies:

* Accepting Direction:
The ability to be open and willing to follow guidance or instructions.

* Following Policies and Procedures:
The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.

* Making Accurate Judgments:
The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.

Please visit our DOTD Career Center for more information about our agency:

http://(Use the "Apply for this Job" box below)..aspx

Three years of experience in administrative services; OR

Six years of full-time work experience in any field; OR

A bachelor's degree.

EXPERIENCE SUBSTITUTION:

Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

* Serves as initial point-of-contact for Sections 42 Maintenance Management, 55 EOC (Emergency Operations Center), 56 ITS (Intelligent Transportation System and 70 LA1 Toll Operations.

* Tracks invoices and contract expiration dates for Operations funded contracts and Capital Outlay funded contracts.  Making certain that ongoing projects do not expire or run short of funding prior to work completion.  Encumber funds in the Financial Systems.  Monitor balances to ensure enough money is available and advising project manager of adjustments needed.  Check and track invoices to ensure compliance with the contract;

which include but not limited to the funds available and expiration date of the contract, and cost.

* Enters goods receipts via MIGO and reconciles invoice, goods receipt and purchase order (via ME23N). Processes payments in ECC via transaction codes MIR7 and FV60.

* Manage and maintain permanent records on existing and completed projects, property control, reports, etc.  File Retention Coordinator for the Business Office assuring that all files are in compliance with state and federal mandates.

Position-Specific Details:

Appointment Type:
This position may be filled by probation, promotion or detail to special duty.

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

* Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Contact Information:

For further information about this vacancy, contact:

Dennis Mc Crory

Administrative Program Manager 2

The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation,…