Executive Assistant Administrative Assistant

Benefits

• $500 Annual HSA Contribution
• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

We are hiring a full-time Executive Assistant / Administrative Assistant to provide high-level administrative and clerical support to a senior operator (Integrator). This role focuses on calendar management, email management, scheduling, task tracking, follow-up, meeting coordination, and administrative support
, allowing the Integrator to remain focused on high-value decisions and execution.

We are a growing firm with increasing operational complexity, making consistent execution, organization, and follow-through especially important.

This is not a leadership role
, not a strategy role, and not a decision-making position. It is an execution support role designed to reduce friction, protect focus, and ensure consistent follow-through.

The primary purpose of this role is to maximize the Integrator’s output and effectiveness by offloading non-essential cognitive, operational, and administrative work. You act as execution leverage—handling what can and should be delegated so nothing slips, stalls, or creates unnecessary drag.

• Calendar management and scheduling hygiene
• Email and inbox triage, filtering, and routing
• Task capture, data entry, tagging, cleanup, and follow-up
• Reminders on already-defined commitments
• Meeting scheduling, preparation, and logistics
• Shadowing the Integrator to produce notes, summaries, and action items
• Tracking commitments and ensuring reliable closure

This role IS: execution support, clerical leverage, accuracy, reliability, follow-through.

This role is NOT: leadership, strategy, decision-making, or priority ownership.

You work within clearly defined direction. Ownership of priorities and outcomes remains with the Integrator.

This role is ideal for someone who thrives in structured, execution-focused administrative work and takes pride in keeping systems clean and commitments closed.

You are likely a strong fit if you:

• Enjoy calendar management, scheduling, and organization
• Prefer clarity, structure, and defined processes
• Are patient, detail-oriented, and methodical
• Follow instructions consistently and close loops
• Do not need to lead or make decisions to feel fulfilled

This role is not a fit if you are seeking leadership, strategy, high autonomy, or constant novelty.

• Strong administrative and organizational skills
• Excellent attention to detail and accuracy
• Written communication and summarization ability
• Experience with calendars, email, and task management tools
• Prior experience as an Executive Assistant, Administrative Assistant, Office Assistant, or Operations Assistant preferred

When done well, this role directly increases speed, clarity, follow-through, and operational stability—allowing the Integrator to operate at the highest level.

If you take satisfaction in executing well, keeping systems organized, and ensuring nothing falls through the cracks
, this role will be a strong fit.