Administrative Program Specialist - TL​/AC

Overview

This position is located in Baton Rouge, LA. This is a temporary Job Appointment that may last up to 4 years.

Office of Teaching & Learning

At LDOE, the Division of Academic Content's mission is to advance high-quality teaching and learning in every Louisiana classroom by developing, supporting, and sustaining academic programs that empower educators and elevate student achievement. We collaborate across teams and with partners to implement impactful initiatives that ensure every educator has the tools, resources, and guidance needed to help all students thrive. We’re looking for an independent, resourceful, and proactive Administrative Program Specialist A to serve as a vital support and problem-solver for the Division Director and the entire division staff, providing administrative support and executing multiple complex and tedious tasks while fostering a welcoming, positive, and collaborative team culture.

Candidates with the following skills and competencies are encouraged to apply:

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Making Accurate Judgments: The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.
• Displaying Professionalism: The ability to uphold workplace standards through consistent conduct, responsible communication, and consideration for others.
• Managing Time: The ability to prioritize tasks, meet deadlines, and allocate time to ensure timely completion of work goals.

• Proven ability to support or manage multiple complex projects or programs, ensuring deliverables, timelines, and documentation are effectively tracked and communicated
• Strong Written and Verbal Communication Skills
• Capable of working independently, anticipating needs, and adapting to shifting priorities in a fast-paced, mission-driven environment
• Familiarity with state or federal procurement processes
• Comfortable using productivity tools such as Google Suite (Docs, Sheets, Slides, Drive), Microsoft Office (Word, Excel, Outlook), and workflow systems like LaGov, Metastorm, or Pro Act.

Three years of experience in administrative services; OR
Six years of full-time work experience in any field; OR
A bachelor's degree.

EXPERIENCE SUBSTITUTION:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field. The official job specifications for this role, as defined by the State Civil Service, can be found here
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As an Administrative Program Specialist A, you’ll report directly to the Education Consultant Supervisor, who supports the Division Director and serves as a Liaison to the entire division. In this position, you will provide essential administrative and programmatic division-wide support to ensure the smooth implementation of academic initiatives within the Division of Academic Content. In this role, you will:

• Manage the Division Director’s calendar and travel, relieving the Director of administrative duties
• Conduct initial reviews of contracts, contract amendments, and payment invoices, and ensure that all required documents are submitted and completed as required
• Prepare, submit, and track procurement requisitions for the purchase of services and deliverables per LDOE and Office of State Procurement processes
• Support the division with routine office tasks like payroll, inventory, mail distribution, meeting logistics, and general administrative support

Appointment Type: Job Appointment.
This position will be filled as a temporary job appointment that may last up to 4 years. The person hired for this position is expected to regularly report…