Administrative Assistant

Louisiana State Treasurer’s Office – Job Opportunity

Louisiana Department of Treasury has one vacancy in the State Bond Commission Division. This position serves as the assistant to the Assistant Director of the State Bond Commission and provides key administrative support to the division by managing correspondence, organizing documents, assisting with meetings, and helping process financial and legal records. The role works closely with staff, attorneys, and public officials to keep Commission operations running smoothly and accurately.

Location: Baton Rouge, Louisiana

Website: https://(Use the "Apply for this Job" box below)./

• Provide administrative support to the Director and Assistant Director.
• Review, route, and respond to incoming correspondence.
• Prepare reports, letters, applications, and invoices.
• Scan, index, and maintain electronic records and documents.
• Coordinate with attorneys, officials, and the public to share or gather information.
• Assist with preparing materials and records for State Bond Commission meetings.
• Handle and track public records requests.
• Perform data entry and update tracking spreadsheets and state systems.
• Serve as backup support for the Administrative Assistant 6 when needed.
• Maintain organized records, files, and reference materials.
• Assist with walk-in, phone, and email inquiries.
• Support safety and compliance documentation for the Commission.

Competencies

• Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
• Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
• Managing Projects: The ability to initiate, plan, execute, manage, and close-out all project goals within the established timeline.

Experience
:
Four years of experience in administrative services.

Experience Substitution: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Appointment Type: Probational, Promotional, or Job Appointment. Detail to Special Duty or Classified Temporary Appointment. If filled as a probational appointment, the selected applicant must serve a minimum probationary period of twelve (12) months. Current permanent status classified employees may be required to accept a probational appointment in lieu of promotion if selected. If filled as a Job Appointment, there is a possibility that this position may be converted to a probational appointment should funding become available.

Additional vacancies may be filled from this announcement within 90 days of the closing date.

Compensation: Note regarding the advertised pay range:
The maximum amount listed is the maximum salary a person can make while in this title and NOT the maximum amount we are allowed to pay a new hire. The actual starting salary depends on the education and experience of the selected applicant.

Work Location: This position is domiciled in East Baton Rouge Parish. Applicants must select this parish on their application to indicate that they are available to work in the parish of this vacancy.

Offers of employment are contingent upon pre-employment requirements being met including, but not limited to, drug screen, background check, credit check, previous employment verification and/or references.

How to Apply: No Civil Service test score is required to be considered for this vacancy. To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process.

Further status message information is located under the Information section of the Current Job Opportunities page.

Application notes: Information to support eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. The…