CCPH Program - Coordinator

Responsibilities

• Coordinates administrative and support functions for the Center of Community and Preventative Health (CCPH).
• Assists with calendar management for key staff, meeting arrangements; photocopying; drafting emails/memos, recording meeting notes, routine answering and routing of telephone calls and emails; assisting with printing and mailing projects and database compilation and entry.
• Assists with gathering weekly reports from bureaus in the CCPH and prepare weekly binders for key staff.
• Gathers and organizes hiring documents and contract documents.
• Assists with travel arrangements, authorizations, and expense accounts.
• Functions as the primary LA GOV purchasing agent, handles and tracks purchase card transactions, ensures invoices are entered in system and paid.
• Assists with obtaining and comparing acquisition specifications.
• Makes recommendations for purchasing decisions.
• Monitors and maintains equipment service contracts on equipment such as printers, facsimile machines, renewal and updating maintenance agreements, contacting service providers, and verifying work completion.
• Maintains the Employee Emergency Database.
• Supports and serves in coordination and management of Emergency Operations during activation and as needed between events.
• Other tasks as assigned.

REQUIRED:

• Bachelor’s degree, or Associate’s degree plus 3 years of professional experience, or 6 years of professional work experience.
• Excellent analytical and critical thinking skills; effective organizational and time management skills.
• Great attention to detail and follow up.
• Ability to manage projects, assignments, and competing priorities.
• Proficient in the use of Zoom, Teams, and Microsoft Office, including but not limited to Outlook, Word, and Excel.

DESIRED:

• Advanced degree.
• Minimum 1 year professional experience performing administrative functions within an office environment or health care field.
• Minimum 1 year professional experience with creating data reports.
• Minimum 1 year professional experience with project or program coordination.
• Relevant industry certifications.