Administrative Assistant

About this Job

The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana. Join the Louisiana Department of Health as an Executive Administrative Assistant! Be the face of the Office of the Secretary, providing vital support and ensuring smooth operations. If you’re organized, proactive, and passionate about helping others, this is the role for you!

• Accepting Direction:
  The ability to accept and follow directions from those higher in the chain of command.
• Making Accurate Judgments:
  The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.
• Thinking Critically:
  The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.

Five years of experience in administrative services.

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. The maximum substitution allowed is 120 hours, which substitutes for a maximum of four years of experience.

The official job specifications for this role, as defined by the State Civil Service, can be found .Job Duties and Other Information

• Provide comprehensive administrative support to the LDH Secretary and executive staff, including the Chief of Staff, Confidential Assistant, Deputy Secretary, and Undersecretary.
• Manage daily office operations such as maintaining files and databases, handling correspondence and mail, coordinating travel, scheduling meetings and conferences, and managing the department’s multi‑line telephone system.
• Oversee payroll processing for the Office of the Secretary and act as procurement coordinator by creating purchase orders, monitoring vendor payments, reconciling reports, and managing purchase and travel card accounts.
• Serve as the property and supply coordinator by managing inventory and property records, ordering office supplies, and maintaining central office equipment like copy, scan, and fax machines.
• Act as the primary liaison by responding to inquiries from the Governor’s Office, legislators, public officials, special interest groups, and LDH staff; track and manage incoming correspondence and perform necessary research to provide accurate responses.

• Location:
  
  Office of the Secretary / Executive / East Baton Rouge Parish
• Appointment Type:
  Probationary, Promotional appointment, Job appointment (temporary appointment that may last up to 48 months), Detail to Special Duty
• Cost Center:
• Position Number(s): 144272

No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process.

Further status message information is located under the Information section of the Current Job Opportunities page.

• Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

Deanda Thymes

LA Department of Health (LDH) Division of Human Resources

PO Box 4818 Baton Rouge, LA

This organization participates in E‑verify, and for more information on E‑verify, please contact DHS at 1‑888‑464‑4218.

LDH supports Louisiana’s commitment to being a State as a Model Employer (SAME) by promoting the recruitment, hiring, and retention of individuals with disabilities.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in…