Project Coordinator

Job Title:

Project Coordinator

Location:

Bath

Salary: £28,000-£31,000 depending on experience

Role Overview

This role is central to the efficient and professional execution of customer orders in support of Business as Usual (BAU) projects. The Project Coordinator plays a key role in expediting both internal and external supply chains, maintaining clear and timely communication with customers, and supporting the smooth delivery of projects.

The role represents the Projects Team in cross-functional forums, ensuring accurate information is gathered, shared, and acted upon to maintain project momentum and delivery excellence.

Key Duties and Responsibilities

Use enterprise resource planning systems to extract, analyse, and report data accurately in line with contractual and business requirements
Liaise effectively with internal departments and external stakeholders to support project delivery
Track and monitor order book delivery and contribute to regular project review meetings, providing updates on financial performance, specifications, schedules, and customer relationships
Take ownership of overdue orders, coordinating cross-functional actions to reduce arrears and reporting progress clearly
Prepare and submit high-quality business reports for customer-facing platforms, ensuring accuracy and timely submission
Maintain structured and up-to-date project documentation, records, and files compiled from systems, meetings, and business inputs
Lead cross-departmental shipping and logistics meetings to ensure alignment and proactive planning
Attend sales meetings on behalf of the Projects Team, capturing and distributing clear and accurate meeting notes
Maintain registers, trackers, and records to ensure data integrity across all project documentation
Uphold strong document control and management practices to support audit readiness and operational transparency
Support knowledge sharing across the organisation by assisting colleagues with system use and access to accurate project information
Prepare formal documentation and communications for external parties, including expediting lists and general correspondence
Contribute to continuous improvement initiatives by identifying and implementing process enhancements
Manage the Projects Team inbox, ensuring effective organisation, traceability, and action tracking
Provide flexible support across project activities as required to ensure delivery on time, within budget, and to the required standard
Carry out additional duties as required to meet evolving business needs
Knowledge, Skills and Experience

Previous experience in an engineering, manufacturing, or project-based environment
Strong numerical and analytical skills
Excellent written and verbal communication skills
Proficient in Microsoft Office, particularly Excel at an intermediate level or above
Experience using ERP systems is desirable
Highly organised with the ability to manage multiple priorities and meet deadlines
Strong attention to detail with a structured and methodical approach
Flexible, adaptable, and proactive in supporting wider business needs
Resilient under pressure with a professional and positive attitude
Strong problem-solving capability with a practical and solutions-focused mindset
Collaborative team player with a positive, can-do approach
Eligible for UK Security Clearance, if required