Executive Assistant to Chief Nurse

Job overview

This post manages the office of the Chief Nurse, Deputy Chief Executive providing board level, high quality, professional and confidential executive assistant support on a day-to-day basis. They work as part of the wider management offices administrative support team ensuring that the office of the Chief Nurse, Deputy Chief Executive runs smoothly and effectively.

The post holder will be organised and proactive, with the ability to work both independently and as part of a team, and to manage and prioritise a varied and busy workload. The post requires a positive and hands on attitude and approach; with a high degree of empathy, influencing and interpersonal skills. As well as the ability to work cross site.

• To pro-actively manage the diary of the Chief Nurse, to maximise efficiency.
• Booking of meetings involving internal and external staff.
• Liaison with board directors, and senior level members of external organisations to arrange visits and meetings.
• Liaison with the Chief Nursing Office Team, including a close working relationship with the CNO project support officer.
• To work closely and liaise with the Executive Assistants to the Executive Team and Chairman in respect of their diaries.
• To work as part of the wider management offices team to deliver the highest possible quality service and provide cover where necessary.
• Administration of meetings including compiling agenda and papers and taking minutes of meeting.
• Oversee the management of the inbox of the Chief Nurse, responding to emails, prioritising and dealing with urgent issues in a timelyway.
• Manage the confidential employee concerns register including sending monthly figures to the Business Intelligence team and compiling board reports, which contain highly confidential and sensitive information.

Our vision is to provide outstanding care for every patient. Patient care is at the heart of what we do at our three sites:
Basingstoke and North Hampshire Hospital, Royal Hampshire County Hospital in Winchester and Andover War Memorial Hospital. Hampshire Hospitals NHS Foundation Trust provides medical and surgical services to a population of approximately 600,000 people across Hampshire and parts of West Berkshire.

Our cultural ambition is to have a culture that places people at the heart of all we do, where we all belong, and where learning, improvement and excellence thrive.

We provide specialist services to people across the UK and internationally. We are one of only two centres in the UK treating pseudomyxoma peritonei (a rare form of abdominal cancer) and we are leaders in the field of tertiary liver cancer and colorectal cancer.

The trust employs more than 9,000 staff and has a turnover of over £500 million a year. As a Foundation Trust, we are directly accountable to our members through the governors. The Council of Governors represent the interests of their constituencies and influence the future plans of the Foundation Trust.

We understand relocating can be a big step. Hampshire Hospitals may be able to provide accommodation options for successful candidates, depending on availability. If this something you would like to explore please contact on

• To support the Chief Nursing Office Team where required with events such as International Nurses Day and Matron Away Days.
• Professional approach to answering the telephone and greeting visitors in person in the management offices at BNHH and RHCH when required.
• Organising interviews and liaising with the recruitment team andHR.
• To support the Chief Executive in the absence of their Executive Assistant.
• Undertake specific projects for theCNO.
• Opening of the Chief Nurses daily post and redirecting as appropriate.
• To ensure forward planning and monitoring progress of actions to ensure deadlines aremet.
• The post holder is required to communicate to a wide range of people often about sensitive and complex issues, for example patients and/or relatives phoning with complaints.
• The post holder needs to be able to calm down and negotiate with…