Tender Executive

This is an excellent opportunity to take ownership of this role and help ensure the company remains on customer pricing frameworks, securing the future of the company.

• Review and interpret tender documents, specifications, and requirements to ensure that submissions are compliant and meet client needs.
• Prepare and compile all necessary documentation for tender submissions, including financial statements, technical proposals, company credentials, and other supporting documents.
• Ensure all tender documentation is accurately completed, formatted correctly using the most current documentation and is submitted within the required time frames.
• Liaise with suppliers as required to obtain necessary documentation and ensure compliance with tender requirements.

• Consult with internal departments, including sales, finance, legal, and technical teams, to gather necessary information and documentation for tender submissions.
• Coordinate with project managers and subject matter experts to develop compelling and competitive proposals.
• Facilitate internal meetings and discussions to ensure alignment and clarity on tender requirements and deliverables.
• Ensure that all tender documents are reviewed and approved by the relevant stakeholders before submission.

• Maintain a comprehensive and up-to-date database of all tender opportunities, submissions, and outcomes.
• Track and monitor the progress of tender submissions, including deadlines, status updates, and feedback from clients.
• Generate regular reports on tender activities, including win/loss analysis and lessons learned.

• Monitor various channels, including tender portals, industry publications, and networking events, to identify new tender opportunities.
• Conduct market research to stay informed about industry trends, competitor activities, and client needs.
• Proactively inform relevant stakeholders about new tender opportunities and coordinate the decision‑making process for tender submissions.

• Coordinate and participate in tender briefings, meetings, and negotiations with clients and stakeholders.
• Prepare and deliver presentations on tender submissions and progress updates to senior management and other stakeholders.
• Support the negotiation process by providing accurate and timely information and documentation.

• Contribute to continuous improvement initiatives to enhance the efficiency and effectiveness of the tendering process.
• Identify and implement best practices for tender management and submission.
• Provide feedback and recommendations to improve the quality and competitiveness of future tender submissions.
• Stay up to date with changes in procurement legislation and industry best practices.

• Support the transition from tender award to contract delivery, ensuring all contractual obligations are understood and met by relevant teams.
• Maintain up-to-date records of pricing agreements, discounts, and special terms within the tender database or relevant systems.
• Leading and managing all aspects of pricing governance and administration, ensuring consistency, accuracy, and compliance across contracts and quotations.
• Overseeing the end-to-end pricing process, from price setting and approval workflows to implementation and monitoring.
• Partnering with sales teams to maintain effective pricing controls, margin integrity, and alignment with business objectives.
• Developing and managing pricing frameworks, policies, and tools to support data-driven decision-making and operational efficiency.

• Extensive experience in a similar role is required on tender processes, preferably within med tech or pharma industry dealing mainly with NHS tenders although not essential.
• Excellent initiative and ability to act proactively to queries and instructions with the emphasis on delivering excellent customer service.
• Be very organized, with the ability to work on and lead multiple projects within tight timelines.
• Consistent track record of defining and executing key analysis with minimal supervision.
• Strong…