Hire Administration Executive

MUFG Corporate Markets, a division of MUFG Pension & Market Services, is seeking a highly organised and detail-oriented individual to provide a 12
-month maternity cover within our Contract Hire Team. The successful candidate will play a key role in supporting the delivery of contract hire opportunities, managing tender activity, and ensuring smooth operational processes across the team. The role involves preparing and issuing mini-competition tenders, compiling reports, maintaining accurate records in Salesforce and liaising with contract hire companies regarding sales and invoicing.

You will assist the Client Relationship Managers and Directors in delivering new leasing, portfolio management and consultancy services to the client base in a busy, team environment.

Working as part of the Asset Finance team, you will provide an efficient and professional administrative support service to the business.

Please note:

This role is currently hybrid, two days a week, so please ensure the Basingstoke office is within a commutable distance to enable you to be in the office each week. You may also be required to travel into central London to our stunning office, on an ad-hoc basis.

26 days annual leave, plus a wellbeing day, a volunteer day, bank holidays

Health, wellbeing and lifestyle rewards that can be tailored to support you and your family. Everything from:
Employee Assistance Programme;
Discounts on retail and socialising;
Travel and technology; cycle2work scheme; A host of gym and fitness subscriptions;
Car Salary Sacrifice scheme

Appreciate programme:
Employee recognition programme

Company Pension Scheme

Life Assurance

Medical Insurance

Paid Maternity, Paternity, Adoption Leave, Shared Parental Leave

• Strong written and verbal communication skills with an ability to build and maintain relationships with a variety of internal and external colleagues, clients and customers
• Strong organisational skills and excellent attention to detail
• Proficiency in Microsoft Office and experience with Salesforce is an advantage
• An ability to manage multiple tasks and work to deadlines
• Self-motivation and a proactive approach to your work
• Comfortable working both independently and as part of a team
• Professional, reliable, and committed to high-quality work

• Financial Services experience and knowledge of vehicles
• Experience in contract hire or leasing (desirable but not essential)

• Draft and prepare mini-competition tender documents
• Issue tenders to suppliers in line with agreed timelines and processes
• Track responses, compile evaluation reports, ensure orders are placed and track deliveries
• Create and manage contract hire opportunities in Salesforce
• Ensure all information is accurate, up to date, and compliant with internal procedures
• Monitor the progress of opportunities and flag any risks, delays, or issues.
• Produce regular updates and summary reports for the leadership team
• Support forecasting and pipeline monitoring
• Manage invoicing processes with contract hire companies
• Ensure invoices are raised, tracked and followed up as required
• Act as a point of contact for suppliers regarding documentation, queries, and administrative requirements
• Maintain organised records and documentation
• Support continuous improvement of processes and templates
• Provide general administrative support to the Contract Hire Team as needed

Whilst this is a reflection of the role it is not exhaustive, and employees will be expected to be flexible and take on activities outside of those listed from time to time.