Legal Administrative Support - Ms Office

Legal Administrative Support - MS Office, vacancy for our Basel based client in the Manufacturing and Agriculture sector. Your Tasks

• Maintain email distribution lists.
• Support onboarding of Legal new joiners.
• Act as point of contact for facility and IT-related queries.
• Manage mail, courier shipments, meetings, events, travel and visas.
• Draft and proofread business correspondence.
• Locate/scan documents for reports, investigations, discovery, KYC, etc.
• Document administrative processes and support process improvements.
• Maintain Teams folders, SharePoint sites, org charts and related metadata.
• Coordinate training sessions, including preparation, attendance tracking, and follow-up surveys.
• Provide broad administrative support across Legal Operations processes.

• Several years' experience in an administrative role; legal department or law firm experience is a plus.
• Proven ability to work in local and international teams.
• Experience in a multicultural environment.
• Strong communication skills with internal and external stakeholders.
• Proficiency in MS Office (Excel, PowerPoint, Word), Teams, Zoom and SharePoint.
• Strong organizational and time‑management skills; ability to prioritize urgent tasks.
• Enthusiastic, dynamic, ethical and positive approach.
• High discretion and confidentiality.
• Attention to detail, proactive mindset, ownership of tasks.
• Service‑oriented attitude.
• Bachelor's degree in business administration or related field (or equivalent).
• Tech‑savvy; comfortable learning new tools and digital processes.
• Proficient in MS Office, SharePoint and virtual meeting tools (Zoom, Teams).
• Experience with virtual facilitation tools (breakout rooms, Q&A, Menti) or willingness to learn.
• Knowledge of contract‑filing tools or legal systems is a plus.
• Fluent in English; good German skills. Additional languages welcome.
• Understanding of administrative, legal or corporate processes is an advantage.

Basel, Switzerland

Hybrid

Pharma

ASAP

8+ months

100%

BH 24013

Take the next step and send us your resume along with a daytime phone number where we can reach you.

Due to Swiss work permit restrictions, we can only consider applications from Swiss nationals, EU citizens, and current work‑permit holders for Switzerland.

We welcome applications from individuals of all genders, age groups, sexual orientations, personal expressions, ethnic backgrounds, and religious beliefs. Therefore, there is no requirement to provide gender information or a photo in your application.

As per client requirements, we need information about your marital status, nationality, date of birth, and a valid Swiss work permit. For applicants with disabilities, we are happy to explore potential solutions with our end client.